Choral Programs Administrative Coordinator

Young Women's Choral Projects of San Francisco; San Francisco (CA); Hybrid; USD 44,000 - 47,000; Part time

Job summary

Young Women’s Choral Projects of San Francisco is seeking an Administrative Coordinator to support the day-to-day operations under the Artistic Director and the Director of Development. The role combines on-site and remote work across chorister management, concerts, fundraising, and office administration.

The position requires a college degree in arts administration or business, 3+ years in nonprofit settings, and strong Google Suite, MailChimp, and CRM skills.

Qualifications

• College degree or diploma in arts administration or business administration.
• 3+ years of experience in a nonprofit setting.
• 3+ years of experience as an office manager or executive assistant or equivalent (nonprofit preferred).
• Self-motivated with ability to plan, manage priorities, meet deadlines, and handle multiple tasks.
• Advanced experience with Google Suite, Constant Contact, and CRM systems.
• Ability to maintain confidentiality of sensitive information.
• High capacity to work autonomously.
• Excellent verbal and written communication skills.
• Ability to lift and carry up to 25 pounds.
• Strong interpersonal skills with colleagues, children, parents, volunteers, and stakeholders.

Responsibilities

• Provide onsite assistance for families and choristers at rehearsals and performances.
• Liaise with venues regarding scheduling and events.
• Oversee scheduling of Vivo & YWC Voice Lessons.
• Maintain uniform inventory and manage ordering.
• Recruit and oversee Parent Volunteers.
• Distribute concert memos and letters to families.

Skills

Google Suite

Constant Contact

CRM systems

Verbal & written communication

Confidentiality

Self-motivated

Autonomy

Interpersonal skills

Education

College degree or diploma in arts administration or business administration

Tools

DialPad

MailChimp

Job description

Young Women’s Choral Projects of San Francisco is seeking an Administrative Coordinator to support the day-to-day operations under the Artistic Director and the Director of Development. The role combines on-site and remote work across chorister management, concerts, fundraising, and office administration.

The position requires a college degree in arts administration or business, 3+ years in nonprofit settings, and strong Google Suite, MailChimp, and CRM skills.