Temporary Attorney Recruiting Assistant

Fenwick & West LLP; Palo Alto (CA); Hybrid; USD 57,000 - 77,000; Full time

Job summary

Fenwick & West LLP seeks an Attorney Recruiting Assistant to support Summer Program and lateral recruitment. Hybrid CA-based role (Silicon Valley or SF) requiring three on-site days weekly, 40 hours a week, non-exempt.

Assignment duration about 6 months, with duties across inbox management, candidate processing, OCI prep, and event support. Responsibilities include scheduling, correspondence, interview coordination, records management in Workday/LawCruit, and creating recruiting communications.

Qualifications

• Knowledge of attorney recruiting processes.
• Ability to manage multiple priorities under deadline pressure.
• Ability to communicate and interface effectively with others.
• Excellent attention to detail and organizational skills.
• Proficient in MS Office and recruiting databases (Workday/LawCruit).
• 1 year of administrative experience preferred.
• Bachelor's degree required.

Responsibilities

• Monitor Recruiting Department inbox and respond to inquiries.
• Assist with applicant correspondence and submission process.
• Maintain recruiting supplies inventory and electronic files.
• Process invoices and handle reimbursements for the dept.
• Update recruiting calendars and contacts; support OCI prep.
• Coordinate interviews, recommendations, and evaluations.
• Manage candidate records in Workday and other platforms.
• Assist with Summer Program planning and events.
• Prepare newsletters and assist with spring presentations.

Skills

Attorney recruiting

Multitasking

Attention to detail

MS Office

Workday

LawCruit

Data entry

Organizational skills

Education

Bachelor's degree

Tools

Workday

LawCruit

SmartSheet

Job description

Job Description Summary

Fenwick is seeking an Attorney Recruiting Assistant who will provide general administrative support to the Summer Program and lateral recruitment functions of the Recruiting Department. This position can be based in our Silicon Valley (CA) or San Francisco (CA) office locations and offers a hybrid schedule that requires three days on-site per week with the possibility of additional required in-office days depending on business and client needs. The schedule for this position will be 40 hours per week (non-exempt), Monday - Friday, from 9:00 am - 6:00 pm. The estimated duration of this assignment is 6 months.

Job Description

Monitor and maintain Recruiting Department inbox, including responding to inquiries and sharing emails with the appropriate parties as needed. Assist with applicant correspondence and submission process. Maintain inventory of physical recruiting supplies including recruitment, brochures, marketing materials, and promotional items. Maintain electronic files and records, including annual file clean-up and records management. Process invoices for payment using appropriate billing accounts. Handle check requests and departmental invoices. Update and maintain recruiting calendar and contacts. Assistant with summer associate and lateral candidate interview process, including scheduling meetings and evaluation forms, scheduling follow-up interviews, and greeting candidates online. Compile evaluations for the Recruiting Committee and/or Practice Area Leaders, update and maintain applicant records in Workday and other platforms, and monitor follow-up communications. Assist with preparing for OCI including registration, resume organization, and interviewer outreach. Handle offer correspondence and new hire processing. Coordinate expense and cost sharing for all candidates. Maintain expense records, initiate reimbursement requests and process reimbursement requests for payment. Update and maintain recruiting databases, including Lawcruit, Workday, SmartSheet and other platforms as needed. Assist with various aspects of planning and executing the Firm’s annual Summer Program, including orientation and event planning, assistance with Summer Associate Work Assignment System, tracking evaluations, and coordinating mid- and end-of-summer reviews. Attend Summer Program events on an as-needed basis. Work closely with Recruiting department team members on various tasks, including but not limited to: assisting with spring presentations and receptions, program and travel arrangements, Summer Program events, meeting and conference room and food reservations, lateral hiring and candidate follow up. Design and create Attorney Recruiting newsletters as needed. Perform other related duties as assigned.

Desired Skills and Qualifications

Knowledge of attorney recruiting processes. Ability to manage multiple priorities under deadline pressure. Ability to communicate and interface with others effectively. Excellent attention to detail. Computer proficient with the ability to enter information to a database Proficient in MS Office and recruiting database software, preferably Workday and LawCruit. Excellent organizational skills. Reporting to the Attorney Recruiting Manager, the ideal candidate will have at least 1 year of administrative experience. Experience in a law firm or professional service setting a plus. Bachelor's degree required. #LI-Hybrid

Benefits and Compensation Details

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits. The anticipated range for this position is: $57,000 - $77,250 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Our Story

For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best‑in‑class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws. We are committed to providing equal employment opportunities for all. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, please contact [e-mail] or [e-mail]. At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. To view our privacy policy click here.