Remote Administrative Assistant

PedrosVacations; Wilmington (DE); Remote; USD 21,000 - 32,000; Full time

Job summary

PedrosVacations is seeking a Remote Administrative Assistant to support day-to-day tasks in a fully remote setting. You’ll help manage schedules, client communications, and records with independence and attention to detail.

No prior experience required; comprehensive training and ongoing support are provided. The role offers flexible scheduling, fully remote work, and opportunities to grow through practical coordination tasks including reservations and research.

Qualifications

• Experience in administration or customer service is helpful but not required.
• Strong organizational skills and attention to detail.
• Comfortable working independently with minimal supervision.
• Excellent written communication and professional tone.

Responsibilities

• Organize client information and digital records
• Coordinate schedules, appointments, and confirmations
• Track deadlines, updates, and follow-up items
• Respond to routine client questions
• Assist with research and information gathering
• Update records as details change
• Support general administrative and coordination tasks
• Help organize select reservation or planning details
• Review information for accuracy and completeness

Skills

Organized

Detail-oriented

Dependable

Independent worker

Written communication

Multitasking

Email management

Calendar management

Adaptable

Resourceful

Willing to learn

Tools

Email tools

Calendar apps

Online systems

Job description

Remote Administrative Assistant

Remote | Flexible Schedule | Training Provided

About the Position

We're looking for organized, dependable individuals to support day-to-day administrative tasks in a remote environment.

As a Remote Administrative Assistant, you’ll help keep schedules, records, client communication, and follow‑up organized. You may also assist with reservation details, planning information, and other coordination‑related tasks depending on client needs.

This role is a good fit for someone who is detail‑oriented, responsive, and comfortable managing multiple responsibilities independently.

Previous experience is not required. Training and ongoing support are provided.

What You’ll Handle

• Organize client information and digital records
• Coordinate schedules, appointments, and confirmations
• Track deadlines, updates, and follow‑up items
• Respond to routine client questions
• Assist with research and information gathering
• Update records as details change
• Support general administrative and coordination tasks
• Help organize select reservation or planning details
• Review information for accuracy and completeness

What We’re Looking For

You may be a strong fit if you are:

• Organized and detail‑oriented
• Reliable with follow‑through
• Comfortable working independently
• Professional in written communication
• Able to manage multiple priorities
• Comfortable using email, calendars, and online systems
• Adaptable when priorities shift
• Resourceful and solution‑focused
• Willing to learn new tools and processes

Experience in administration, customer service, scheduling, hospitality, reservations, or client support can be helpful, but it is not required.

What the Role Offers

• Fully remote work
• Flexible scheduling
• Structured training
• Ongoing support and resources
• Access to digital tools
• Experience in administration and client coordination
• Opportunities to strengthen organization and communication skills
• Growth potential based on performance and consistency

Location Eligibility

Applicants must be located in an eligible region, including:

United States, United Kingdom, Mexico, Spain, Australia, or select LATAM regions.

Hiring Process

Selected applicants will be invited to a live interview where we’ll review the company, role responsibilities, compensation structure, training, support, and next steps.

Candidates will also have time to ask questions about the position.