Administrative Assistant

University of Utah; Salt Lake City (UT); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading university seeks an Administrative Assistant to provide complex administrative support for the Women's Basketball program. The role involves managing travel expenses, ordering supplies, and coordinating staff calendars. Ideal candidates will have strong communication skills and relevant experience.

Qualifications

• Three years full-time secretarial experience required.
• Demonstrated human relations and effective written and verbal communication skills required.

Responsibilities

• Provides administrative support to the Women's Basketball program.
• Manages travel expense reports and employee reimbursements.
• Coordinates with the Athletics Business Office.

Skills

Communication

Human Relations

Education

Associate degree in business

Job description

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Job Summary

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

Job Summary

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.

Responsibilities

Job Functions

• Provides administrative support to the Women's Basketball program, including coaches, support staff, and student-athletes.
• Manages travel expense reports and employee reimbursements for the Women's Basketball program by reviewing all travel documents and receipts for accuracy, while also ensuring University and Departmental policies are being met.
• Serves as the Purchasing Card Reallocator, reviewing and collecting receipts from cardholders while ensuring that proper P-Card policies and procedures are being followed.
• Responsible for ordering standard operational supplies through the campus accounts payable Purchasing System.
• Assists with meeting & event set up, as well as other duties as assigned.
• Manages calendars for the Women's Basketball staff.
• Coordinates with the Athletics Business Office to perform other related duties as assigned.
  
  

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Prior University of Utah Experience

Special Instructions

Requisition Number: PRN41871B

Full Time or Part Time? Full Time

Work Schedule Summary

Department: 00327 - Athletics Department

Location: Campus

Pay Rate Range: $20.59 - $21.55

Close Date: 8/10/2025

Open Until Filled

To apply, visit https://utah.peopleadmin.com/postings/182309

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Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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