Administrative Assistant

TSI Incorporated; Saint Paul (MN); On-site; USD 62,000 - 67,000; Full time

Benefits offered by this job

Health Insurance

401(k) Retirement Plan

Paid Time Off

Other Benefits

Job summary

TSI Incorporated in the United States is seeking a Sales & Marketing Administrative Assistant to provide comprehensive support to the Vice President of Sales & Marketing. This role coordinates daily operations, manages schedules, prepares reports, and handles communications with confidentiality.

The ideal candidate will have strong organizational skills and the ability to work efficiently in a fast-paced environment.

Qualifications

• High School Diploma or GED.
• 3+ years of relevant, applicable experience.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
• Understanding of electronic communications media.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in completing tasks.
• Ability to maintain confidentiality and work with cross-functional teams.
• Willingness to travel globally on occasion.

Responsibilities

• Proactively identify and assume administrative tasks to support the VP.
• Coordinate and schedule meetings and travel for the VP.
• Prepare and edit correspondence, presentations, and reports, including expense reports.
• Assist with Senior Management Team meeting prep and follow-up.
• Handle incoming calls, emails, and other communications with prompt, professional responses.
• Manage the VP’s calendar and all time demands.
• Support event planning and coordination for trade shows, conferences, and promotions.
• Participate in the Sales & Marketing activity committee to plan events.
• Monitor supplies and inventory of marketing materials.
• Collaborate with cross-functional teams to ensure project execution.
• Assist with vacation tracking and calendar updates; provide coverage for Front Desk as needed.

Skills

Interpersonal communication

Written communication

Verbal communication

Education

High School Diploma or GED

Associate’s Degree

Tools

Microsoft Office

CRM/ERP systems (SAP, JD Edwards, Oracle, Salesforce)

Job description

Who Are We?

Do you want to help to make the world a better place? Join our team! At TSI our vision is to create a better world by helping to protect people, products and the environment. We are proud of the wide range of solutions we provide that solve our customer’s problems around the world. From helping to ensure worker safety and understanding air quality to supporting complex highly technical industries such as pharmaceuticals manufacturing, semiconductor, and research customers, TSI employees are part of something special with a purpose.

Who Are We?

Do you want to help to make the world a better place? Join our team! At TSI our vision is to create a better world by helping to protect people, products and the environment. We are proud of the wide range of solutions we provide that solve our customer’s problems around the world. From helping to ensure worker safety and understanding air quality to supporting complex highly technical industries such as pharmaceuticals manufacturing, semiconductor, and research customers, TSI employees are part of something special with a purpose.

Sales & Marketing Administrative Assistant at TSI

The Sales & Marketing Administrative Assistant provides comprehensive administrative support, primarily to the Vice President of Sales & Marketing. This role reports directly to the VP of Sales & Marketing and involves coordinating daily operations, managing schedules, preparing reports, handling communication tasks, and maintaining strict confidentiality of sensitive information. The ideal candidate will have strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment. They will play a key role in supporting the team’s efforts to achieve business objectives.

What Will You Do?

• Proactively identify and assume administrative tasks that will support and open bandwidth for the VP
• Coordinate and schedule meetings and travel arrangements for the VP
• Prepare and edit correspondence, presentations, and reports, including expense reports
• Assist with Business Decision Week and other Senior Management Team meeting preparations and follow up
• Handle incoming calls, emails, and other communications, ensuring prompt and professional responses
• Manage the VP’s calendar and all associated demands of the VP’s time
• Support event planning and coordination, including trade shows, conferences, and promotional events
• Engage in the Sales and Marketing activity committee to plan events for our team members
• Monitor and manage office supplies and marketing materials inventory, as requested
• Collaborate with cross-functional teams to ensure seamless execution of projects
• Assist with managing employee vacation time and update the VP’s calendars with scheduled time off
• May provide administrative support to other senior leaders in the Sales and Marketing function, as needed, with prior approval from manager
• Provide coverage for the Front Desk / Receptionist role, as needed
• Perform other administrative tasks, as assigned

What Do You Need?

Required

• High School Diploma or GED
• 3+ years of proven relevant, applicable experience
• Excellent interpersonal and communication skills, both written and verbal
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills
• General understanding of electronic communications media
• Strong organizational skills with the ability to prioritize tasks effectively
• Attention to detail and accuracy in completing tasks
• Writing, editing, and communication skills
• Must be able to maintain confidentiality
• Ability to work collaboratively and effectively with other teams within the organization
• Working knowledge of CRM/ERP system (SAP, JD Edwards, Oracle, Salesforce, or similar)
• Willingness to be available outside of normal business hours during occasional global travel by VP to address any potential travel-related disruptions
• Willingness to adapt to change and learn new responsibilities, as needed

Desired

• Associate’s Degree

What Can We Give You?

At TSI, our employees are our most valuable assets, and we care about their health and happiness. We offer a competitive benefits program to keep our employees and their family members protected and foster a healthy work-life balance. Additionally, we are committed to employee development and growth, and encourage and foster an environment of collaboration, and innovation. Our work has meaning and the products we design and build help protect people and the environment.

Dress for your day: We want our employees to be comfortable at work and we know they’re comfortable when they’re comfortable. The dress for your day policy allows employees’ discretion to select appropriate dress for the business of each workday.

Pay & Benefits:

Competitive market salary from $62,000 - $67,000 per year* depending on qualifications and experience. For eligible Leadership and individual contributor roles, additional bonus opportunities may be available and awarded at the discretion of the Company.

Benefits:

• Health Insurance: Comprehensive medical, dental, and vision coverage.
• Retirement Plan: 401(k) with company match.
• Paid Time Off Program: Paid time off, paid holidays, and paid floating holidays.
• Other Benefits: Life insurance, employee assistance program (EAP), and professional development opportunities.
• Pay amount does not guarantee employment for any particular period of time.

Legal authorization to work in the United States without the need for sponsorship. We require proof of eligibility to work in the United States.

EOE/Vet/Disability