Administrative Assistant

Acadia Healthcare; Saint Augustine (FL); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Competitive compensation package

Medical, dental, and vision insurance

401(k) with company match

Equity/stock-based awards

Generous paid time off

Job summary

Coastal Pines Behavioral Health in Northeast Florida near Jacksonville is seeking an Administrative Assistant to support facility management and ensure smooth operations for a newly opened 144-bed behavioral health hospital. Opened August 2026, the role focuses on efficient administration and cross-team coordination.

The position requires handling confidential information, calendar management, minutes, and clear communication via phone and email.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.

Responsibilities

• Support managers and staff with organizational and communication tasks.
• Handle confidential and time-sensitive material.
• Communicate effectively by phone and email.
• Attend meetings and take accurate minutes.
• Calendar management and scheduling staff meetings.
• May assist with physician credentialing and office programs.
• Prepare spreadsheets, reports, and presentations.
• Answer phones and transfer messages.
• May cover reception desk as needed.

Skills

Communication

Minute taking

Calendar management

MS Office

Education

High school diploma

Associate's degree preferred

Tools

Spreadsheets

Databases

Presentations

Job description

Overview

Administrative Assistant – New Behavioral Health Hospital near Jacksonville, FL - Opened August 2026

The Administrative Assistant providesadministrative support to facility management to ensure efficient operation of the facility.

Coastal Pines is a modern, purpose-built facility and a cornerstone of behavioral health care in Northeast Florida, designed to meet the growing demand for high-quality psychiatric services in the region. The 144-bed behavioral health hospital, located in St. Johns, offers a full continuum of services including inpatient psychiatric care, Partial Hospitalization Program (PHP), Intensive Outpatient Program (IOP), and Electroconvulsive Therapy (ECT).

What We Offer:

Our leaders are equipped with the tools, support, and benefits they need to thrive:

• Competitive compensation packageincluding performance-based incentives
• Comprehensive medical, dental, and vision insurance
• 401(k) plan with company match through Acadia Healthcare
• Equity/stock-based incentive awardsfor long-term financial growth
• Generous paid time offincluding vacation, holidays, and sick days

If you're ready to lead with purpose and drive lasting impact in the behavioral health space, we invite you to consider joining us at Coastal Pines Behavioral Health.

Responsibilities

ESSENTIAL FUNCTIONS:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.

• May responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• Create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• Answer telephones and take messages or transfer calls.

• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High school diploma or equivalent required.
• Associate’s degree preferred.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• Not Applicable

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