Administrative Assistant

Genesis Church Roseville ); Roseville (CA); On-site; USD 33,062 - 39,950; Part time

Job summary

Genesis Church Roseville in Roseville, CA seeks an Administrative Assistant to provide comprehensive support to the Lead Pastor, Executive Pastor, and staff. This part-time, in-office role handles calendars, meetings, records, and communications to ensure smooth day-to-day operations.

You will coordinate events, manage room bookings, partner with vendors, and assist ministries with administrative needs, while maintaining discretion and professionalism in a fast-paced church environment.

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency with office software (Microsoft Office / Google Workspace/ Planning Center).
• 3-5 years of administrative experience, preferably in a church or nonprofit setting.
• Ability to multitask and adapt in a fast-paced environment.
• High level of discretion, professionalism, and relational skills.
• Alignment with the mission, vision, and values of Genesis Church.

Responsibilities

• Manage calendars, appointments, and meeting schedules for pastors and church leadership.
• Coordinate meetings, including room reservations, hospitality, and food arrangements.
• Maintain organized records, spreadsheets, reports, and ministry documentation.
• Provide administrative support to church staff and ministry leaders.
• Assist ministries with administrative, operational, and event-related needs.
• Maintain attendance records and event reporting.
• Foster communication and collaboration among ministry leaders, volunteers, and staff.
• Planning Center Online oversight and logistical support.
• Manage room bookings and facility scheduling for church events and meetings.
• Coordinate facility-related requests and communicate with janitorial and maintenance personnel.

Skills

Organizational skills

Communication skills

Office software proficiency

Administrative experience (3–5 years)

Multitasking & adaptability

Discretion & professionalism

Mission alignment with Genesis Church

Tools

Microsoft Office

Google Workspace

Planning Center

Job description

Position: Administrative Assistant

Reports to: Executive Pastor

Campus: Roseville

FLSA: Non-exempt

Job Status: Part-time, hourly, $24-$29/hr, 26 hrs per week

Schedule: In-office, Tuesday–Thursday, 9:00 AM–3:00 PM, plus 8–12 additional hours/week as needed for evenings and events, including Sundays.

Job Description

The Administrative Assistant provides comprehensive administrative support to the Lead Pastor, Executive Pastor, and staff, while ensuring the smooth day-to-day operation of the church office. This role manages key administrative tasks, facilitates effective communication both internally and externally, and helps create a welcoming and organized environment.

Administrative Support

• Manage calendars, appointments, and meeting schedules for pastors and church leadership.
• Coordinate meetings, including room reservations, hospitality, and food arrangements.
• Maintain organized records, spreadsheets, reports, and ministry documentation.
• Provide administrative support to church staff and ministry leaders.

Ministry Support

• Assist ministries with administrative, operational, and event-related needs.
• Maintain attendance records and event reporting.
• Foster communication and collaboration among ministry leaders, volunteers, and staff.
• Planning Center Online oversight and logistical support

Operations & Facilities Coordination

• Manage room bookings and facility scheduling for church events and meetings.
• Coordinate facility-related requests and communicate with janitorial and maintenance personnel.
• Help ensure church facilities are prepared and equipped for ministry activities and events.

Vendor & Relationship Management

• Prepare and maintain contracts, agreements, and related documentation.
• Serve as a liaison with vendors, service providers, ministry partners, and community leaders.
• Coordinate service requests and follow up on operational needs.

Qualifications

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency with office software (Microsoft Office / Google Workspace/ Planning Center).
• Previous administrative experience, preferably in a church or nonprofit setting, 3-5 years
• Ability to multitask and adapt in a fast-paced environment.
• High level of discretion, professionalism, and relational skills.
• Alignment with the mission, vision, and values of Genesis Church.

To Apply

Please submit your résumé along with 2 professional references to [e-mail]