Administrative Assistant

Rite Corporation; Rolla (MO); On-site; USD 25,000 - 34,000; Part time

Job summary

East Central College in Rolla, MO is seeking a part-time Administrative Assistant - Allied Health to provide advanced administrative and confidential support to faculty and students at the Rolla campus. The position is capped at 19.75 hours per week and requires an Associate’s degree with 2 years of full-time admin experience.

Strong clerical skills and reliable scheduling are essential. The role includes coordinating with the Allied Health Coordinator(s), handling records, correspondence, and

Qualifications

• Associate’s degree and two years full-time administrative support experience; four years preferred.

Responsibilities

• Greet visitors, students, and staff and respond to inquiries.
• Maintain office files and student records.
• Prepare syllabi, tests, and other documents for Allied Health staff.
• Assist with the student advisement process.
• Schedule appointments, meetings, and travel arrangements.
• Answer phones and manage emails and faxes.
• Process and track departmental forms such as purchase orders and travel requests.

Skills

Administrative support

Clerical duties

Communication

Record keeping

Education

Associate’s degree

Job description

East Central College has opening for a part-time Administrative Assistant - Allied Health at the Rolla location responsible for providing a variety of advanced administrative, confidential, and technical support to faculty, students and program students.

This is a part-time position not to exceed 19.75 hours a week.

Minimum Qualifications:

(A comparable amount of training, education or experience may be substituted for the minimum qualifications.)

• Completion of an Associate’s degree and two years full-time administrative support experience; four years preferred.

Essential Tasks:

Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.

• Greet visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance.
• Establish and maintain cooperative working relationships with other employees at the Rolla Campus and at the Main Campus in Union to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully.
• Maintain office files, student files, and other appropriate records.
• Prepare syllabi, tests, and other documents as requested by Allied Health Faculty and Program Coordinator.
• Assist with the student advisement process.
• Maintain inventory of office & clinical supplies.
• Assists Allied Health Coordinator(s) with clinical laboratory maintenance.
• Perform general clerical duties including organizing, filing, shredding, and photocopying documents and files, etc.
• Compose written correspondence and materials; create and update all departmental forms; prepare minutes, reports, and other materials pertaining to the Allied Health programs.
• Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes.
• Initiate, process and track departmental forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursement vouchers.
• Schedule appointments, meetings, send out meeting notices, make travel arrangements, and maintain the department calendar.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner with minimal supervision.

Salary range:

$18.26 - $24.72 per hour. While the full salary range is provided for growth potential, most new hires are initially placed within the lower portion of the range based on experience and institutional compensation guidelines. Position is level 104.

East Central College is an Equal Opportunity Employer.

East Central College's Main Campus

is located in Union, MO. For more information about East Central College visit, www.eastcentral.edu.

East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at636-584-6710. East Central College is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities.