Project Coordinator

Addison Group; Town of Carmel (NY); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is seeking a hands-on Project Coordinator in New York for a contract-to-hire role. You will provide administrative and operational support across the project lifecycle, coordinating with project managers, clients, vendors, and field teams to keep work on schedule.

The ideal candidate has 3+ years in project coordination, proficiency with MS Office, and comfort with fast-paced environments. This onsite position requires flexibility for overtime and evolving responsibilities within a

Qualifications

• 3+ years of experience in project coordination, project management, or a related role.
• Experience supporting construction, infrastructure, engineering, or other project-based environments preferred.
• Familiarity with contract administration, procurement, project documentation, compliance, logistics, and scheduling.
• Experience with project management platforms such as Asana, Monday.com, FieldPulse, or similar systems.
• Proficiency with Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple projects and deadlines simultaneously.
• PMP certification is a plus.

Responsibilities

• Assist with project schedules, timelines, budgets, and deliverables to help ensure work stays on track.
• Coordinate information and activities across project managers, technical teams, field personnel, clients, and outside partners.
• Organize and maintain project files, reports, contracts, compliance documentation, and other records.
• Support purchasing activities and coordinate the movement of materials, equipment, and other resources.
• Track project updates and identify potential challenges that may impact schedules or deliverables.
• Help facilitate solutions to project issues and follow up with the appropriate parties to keep work progressing.
• Coordinate logistics for site visits, field activities, and project-related meetings.
• Assist with gathering and organizing information from field teams to support project documentation and planning.
• Provide general project management and administrative support as needed.
• Take on additional responsibilities and special projects as business needs evolve.

Skills

Project coordination

Communication

Time management

Ownership

Education

PMP certification

Tools

Asana

Monday.com

FieldPulse

Microsoft Office Suite

Job description

Assignment Type: Contract-to-Hire

Pay: $25-$30/hour

Work Schedule: Monday - Friday, fully onsite 5 days/week, 7am - 4pm

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a growing organization that provides specialized services within the construction and infrastructure sector. They are seeking a hands-on Project Coordinator to join a small, collaborative team and play an important role in keeping projects organized, on schedule, and moving forward.

Job Description:

The Project Coordinator will provide administrative and operational support throughout the project lifecycle, working closely with internal teams, clients, vendors, and field personnel. This is a hands‑on opportunity for someone who thrives in a fast-paced environment, takes ownership of their work, and is comfortable adapting as priorities change.

Key Responsibilities:

• Assist with project schedules, timelines, budgets, and deliverables to help ensure work stays on track.


• Coordinate information and activities across project managers, technical teams, field personnel, clients, and outside partners.


• Organize and maintain project files, reports, contracts, compliance documentation, and other records.


• Support purchasing activities and coordinate the movement of materials, equipment, and other resources.


• Track project updates and identify potential challenges that may impact schedules or deliverables.


• Help facilitate solutions to project issues and follow up with the appropriate parties to keep work progressing.


• Coordinate logistics for site visits, field activities, and project-related meetings.


• Assist with gathering and organizing information from field teams to support project documentation and planning.


• Provide general project management and administrative support as needed.


• Take on additional responsibilities and special projects as business needs evolve.

Qualifications:

• 3+ years of experience in project coordination, project management, or a related role.


• Experience supporting construction, infrastructure, engineering, or other project-based environments preferred.


• Familiarity with contract administration, procurement, project documentation, compliance, logistics, and scheduling.


• Experience with project management platforms such as Asana, Monday.com, FieldPulse, or similar systems.


• Proficiency with Microsoft Office Suite.


• Strong attention to detail and organizational skills.


• Ability to prioritize multiple projects and deadlines simultaneously.


• Proactive approach with a strong sense of ownership and accountability.


• Comfortable working in a fast-moving environment where priorities can shift quickly.


• Strong problem-solving and critical-thinking abilities.


• Ability to communicate effectively with both office and field-based teams.


• PMP certification is a plus.


• Overtime is available.


• The ideal candidate will be comfortable working in a smaller, entrepreneurial environment where responsibilities may evolve beyond a traditional job description.


• Upon conditional offer of employment, the position requires a drug screen.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.