Administrative Assistant

Winthrop University

Rock Hill, Northern (SC, KY)

Hybrid

USD 36,000 - 48,000

Full time

5 days ago

Be an early applicant

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

Winthrop University is seeking an Administrative Assistant to provide administrative and operational support across the College of Business & Technology (CBT). The role covers scheduling, student engagement activities, event logistics, tutoring operations and routine personnel/communication tasks.

It also serves as the primary customer service contact for students, faculty, staff and visitors. Responsibilities include maintaining calendars, preparing meeting materials, onboarding new staff and

Qualifications

Bachelor’s degree or equivalent experience as listed in the requirements.
Proficiency with Microsoft 365.

Responsibilities

Provides front-line customer service to students, faculty, staff and visitors.
Maintains departmental calendars and schedules meetings.
Prepares meeting materials and creates agendas and minutes.
Maintains organized filing systems, digital and physical.
Supports onboarding for faculty, staff, adjuncts, tutors and student employees.
Coordinates interview scheduling and candidate communications.

Skills

Office management

Organizational skills

Communication skills

Interpersonal skills

Confidential information handling

Education

Bachelor's degree

Associate's degree with 2 years experience

High school diploma with 4 years experience

Tools

Microsoft 365

Job description

Reporting to the Administrative Coordinator, the Administrative Assistant provides administrative and operational support across the College of Business & Technology ( CBT ). Incumbent supports efficient office operations, including scheduling, student engagement activities, event logistics, tutoring operations, and routine personnel and communication functions, and serves as primary customer service contact for students, faculty, staff and visitors.

Required Qualifications

Bachelor’s degree; associate’s degree and two years of administrative support experience; or high school diploma and four years of administrative support experience.
Proficiency with Microsoft 365.

Preferred Qualifications

Experience providing support in a higher education or academic environment.
Experience coordinating events and student services activities.

Knowledge, Skills & Abilities Summary

Knowledge of office management policies, procedures and best practices.
Exceptional organizational skills and the ability to manage multiple tasks while maintaining attention to detail and meeting deadlines.
Effective oral and written communication skills.
Ability to contribute to a positive, cooperative and professional environment.
Effective interpersonal skills and the ability to establish and maintain professional working relationships with faculty, staff, students and the general public.
Sufficient technical ability to master software and systems required to perform job duties at a high level.
Ability to accurately organize and maintain records despite frequent interruptions.
Ability to exercise sound judgment and discretion in working with confidential information.

Job Summary

Administrative & Office Support

Provides front-line customer service to students, faculty, staff and visitors.
Assists with departmental communications and correspondence.
Maintains departmental calendars and schedules meetings.
Prepares meeting materials and creates agendas and minutes.
Maintains organized digital and physical filing systems.
Serves as building coordinator; conducts visual facilities checks and coordinate follow-up requests as needed.
Assists with hiring paperwork for faculty, staff, adjuncts, tutors and student employees.
Coordinates interview scheduling and candidate communications.
Supports onboarding for faculty, staff, adjuncts, tutors and student employees.
Maintains personnel records and assists with compliance tracking.

Student Services, Recruitment & Event Support

Assists with student visits and tours.
Assists with planning and execution of departmental and college events, including managing registrations, communications and event logistics, coordinating faculty and student participation in recruitment events, and supporting guest speakers, workshops, and departmental and alumni events.
Assists with travel arrangements and conference logistics for CBT colleagues.
Prepares travel authorizations and reimbursement documentation.
Tracks deadlines, registrations and expense documentation.
Responsible for purchasing and procurement processes related to departmental operations and events.
Maintains tutoring schedules and operational logistics.
Tracks student worker hours and assists with payroll coordination.
Supports tutoring labs and student success initiatives.

Website, Marketing & Communication Support

Updates department websites and maintain current information.
Assists with newsletters, announcements, email communications and social media.
Assists with promotional materials.
Supports in-house marketing displays and outreach activities.

Data & Records Management

Maintains spreadsheets, databases and document repositories.
Compiles routine departmental reports and enrollment snapshots.
Assists with assessment and accreditation data collection.

Travel/Overtime Requirements

Telecommuting

Employees are not eligible for telecommuting/remote work during their 12-month probationary period. After that time, certain positions may be eligible for telecommuting/remote work at the discretion of the supervisor and in accordance with Winthrop policies.

License/Certification

Type of Position

Type of Position Classified

Position Status

Position Status Full-Time

FLSA Status

FLSA Status Non-Exempt

Hours Per Week

Hours Per Week 37.5

Months per Year

Months per Year 9

Posting Number