Administrative Assistant

The Ford Field & River Club Inc; Richmond Hill (GA); Presencial; USD 36.000 - 52.000; Jornada completa

Descripción de la vacante

The Ford Field & River Club Inc. is seeking an organized administrative assistant to support the Director of Golf Course, Grounds Maintenance, Facilities and Lodging and staff. This role serves as receptionist, handles mail and correspondence, and prepares reports and presentations.

Ideal candidates have a High School Diploma or GED, 2 years of admin experience, and strong MS Office skills. Excellent communication and confidentiality are essential for daily interactions with management, staff,

Formación

• High School Diploma or GED required; 2 years admin/secretarial experience preferred.
• Proficiency in Microsoft Office; strong written and verbal communication.
• Ability to handle confidential information and multitask in a fast-paced environment.

Responsabilidades

• Greet visitors and direct inquiries as receptionist.
• Process mail, faxes, and distribute materials to departments.
• Prepare reports, memos, and PowerPoint presentations.
• Assist with bi-weekly payroll processing and time-off requests.
• Maintain filing systems and supply inventories.

Conocimientos

Strong communication

Customer service

Multitasking

Interpersonal skills

Educación

High School Diploma or GED

Herramientas

MS Word

MS Excel

PowerPoint

Descripción del empleo

Job purposeUnder limited supervision, provides a variety of administrative support to the Director of Golf Course, Grounds Maintenance, Facilities and Lodging and associated departmental staff.Duties and responsibilitiesServes as receptionist: greets and directs visitors; answers, screens and directs telephone calls.Gathers essential information and provides general assistance to callers/visitors.Opens sorts and distributes mail or faxes. Records and distributes materials, comments and payments received from members, vendors, etc. to appropriate department.Processes bi-weekly payrolls and time off requests in a timely matter.Performs complex, diversified and specialized secretarial/administrative work. Creates computer forms, templates and tables. Coordinates or prepares a wide variety of financial and operational reports. Prepares and types memoranda, letters and reports.Maintains and organizes filing systems and other administrative files as needed.Inventories and orders uniforms, office equipment, office supplies, janitorial supplies and sanitary supplies; allocates bills to appropriate department(s). Arranges for the repair and servicing of office equipment.Prepares power point presentations of golf course and other related project work.Perform other duties as assigned.Qualifications and ExperienceHigh School Diploma or equivalent (GED).Knowledge of office management/administrative support practices and procedures. Skilled in preparing and maintaining accurate records, reports and files.Two years administrative/secretarial experience; experience in Hospitality/Resort industry preferred but not required.Strong oral and written communication skills. Excellent interpersonal skills. Ability to effectively interact with all levels of management, employees, and customers/vendors of diverse populations.Perform responsibilities with strong customer service orientation.Excellent organizational skills and ability to prioritize tasks and workload; meet deadlines. Strong multitasking skills.Demonstrate ability to successfully complete delegated projects of some complexity with minimal supervision.Ability to handle and maintain confidentialityProficiency in Microsoft Office Word, Excel and PowerPointAbility to work with general office equipment such as a personal computer and keyboard, facsimile machines and photocopier.