Recreation Operations Coordinator

The Crescent Hotels Group; Williamsburg (VA); On-site; USD 23,419 - 27,552; Part time

Job summary

Crescent Hotels & Resorts in Williamsburg, VA is seeking a part-time Administrative Assistant to support Golf, Spa, and Tennis leadership teams. You will coordinate calendars, prepare reports, handle communications, and maintain files.

The role requires at least 1 year in hospitality admin, proficiency in Microsoft Office, strong organization, and discretion with confidential information. Flexibility for evenings or weekends as needed; customer service mindset is essential.

Qualifications

• High school diploma required.
• 1+ year of administrative support experience in hospitality, recreation, or related environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills with attention to detail.
• Strong verbal and written communication with guests and associates.
• Ability to handle confidential information with discretion.
• Capable of prioritizing deadlines and working independently.
• Customer-focused with a collaborative team approach.
• Part-time schedule including evenings, weekends, or holidays as needed.
• Ability to sit, stand, walk, and lift up to 25 pounds as required.

Responsibilities

• Provide administrative support to Golf, Spa, and Tennis leadership teams.
• Coordinate calendars, meetings, and departmental communications.
• Prepare reports, presentations, purchase requests, and correspondence.
• Maintain department files, records, SOPs, and confidential documentation.
• Support payroll preparation, scheduling updates, and invoice reconciliation as assigned.
• Assist with planning associate engagement activities, training, and events.
• Order and maintain office and operational supplies.
• Respond to inquiries with exceptional customer service.
• Perform other administrative duties for Recreation operations.

Skills

Administrative support

Organizational skills

Time management

Multitasking

Communication

Confidentiality

Attention to detail

Customer service

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Description

Responsibilities:

• Provide administrative support to the Golf, Spa, and Tennis leadership teams.
• Coordinate calendars, meetings, and departmental communications.
• Prepare reports, presentations, purchase requests, and correspondence.
• Maintain department files, records, SOPs, and confidential documentation.
• Support payroll preparation, scheduling updates, and invoice reconciliation as assigned.
• Assist with planning associate engagement activities, training sessions, and departmental events.
• Order and maintain office and operational supplies.
• Respond to internal and external inquiries while providing exceptional customer service.
• Perform other administrative duties as assigned in support of Recreation operations.

Required Qualifications:

• High school diploma.
• Minimum of one (1) year of administrative support experience in hospitality, recreation, human resources, or a related professional environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent organizational, time management, and multitasking skills with strong attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally with associates, leaders, and guests.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Demonstrated ability to prioritize competing deadlines and work independently with minimal supervision.
• Customer-focused mindset with a positive attitude and collaborative approach to teamwork.
• Ability to work a flexible part-time schedule, including occasional evenings, weekends, or holidays as business needs require.
• Ability to sit, stand, walk, and lift up to 25 pounds as needed to perform administrative and operational support functions.

Preferred Qualifications:

• Previous experience supporting multiple departments or leaders in a hospitality or resort environment.
• Experience with scheduling systems, payroll support, purchasing, or hospitality management software.
• Knowledge of hotel, golf, spa, or recreation operations.
• Experience with associate engagement activities.

Salary Range: $17- $20 hour

Schedule: Part Time

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Source: Crescent Hotels & Resorts