Administrative Assistant

Magnify; Richmond (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Magnify is seeking an organized administrative professional to serve as the first point of contact and to support executives with calendars, travel, and meeting coordination.

Your role will include greeting visitors, managing the main phone line, handling mail and supplies, and providing on-site event support. You will also assist with day-to-day admin tasks and document preparation.

Responsibilities

• Serve as the primary point of contact for visitors, members, partners, and vendors.
• Greet guests professionally and manage the main phone line.
• Receive, log, and distribute mail, packages, and incoming checks.
• Maintain a clean, organized reception area and assist with visitor inquiries.
• Provide administrative support to the CEO and CFOO.
• Manage calendars, schedule meetings, and coordinate conference rooms, virtual meetings, and catering.
• Prepare meeting materials, organize documents, and assist with travel arrangements as needed.
• Coordinate internal meetings, board meetings, and staff events.
• Arrange room setup, catering, audiovisual equipment, parking, and attendee communications.
• Provide on-site event support, including guest registration, logistics, and post-event follow-up.
• Assist with special projects and day-to-day administrative activities.
• Prepare correspondence, presentations, spreadsheets, and other business documents.
• Maintain electronic and paper filing systems.
• Monitor office supply inventory and coordinate purchasing as needed.

Job description

• Serve as the primary point of contact for visitors, members, partners, and vendors.
• Greet guests professionally and manage the main phone line.
• Receive, log, and distribute mail, packages, and incoming checks.
• Maintain a clean, organized reception area and assist with visitor inquiries.

Executive Support

• Provide administrative support to the CEO and CFOO.
• Manage calendars, schedule meetings, and coordinate conference rooms, virtual meetings, and catering.
• Prepare meeting materials, organize documents, and assist with travel arrangements as needed.

Meeting & Event Coordination

• Coordinate internal meetings, board meetings, and staff events.
• Arrange room setup, catering, audiovisual equipment, parking, and attendee communications.
• Provide on-site event support, including guest registration, logistics, and post-event follow-up.

Administrative Support

• Assist with special projects and day-to-day administrative activities.
• Prepare correspondence, presentations, spreadsheets, and other business documents.
• Maintain electronic and paper filing systems.
• Monitor office supply inventory and coordinate purchasing as needed.