Administrative Assistant

Cleveland Heights-University Heights School District; Cleveland (OH); On-site; USD 36,000 - 44,000; Full time

Job summary

The Cleveland Heights-University Heights School District is seeking an administrative secretary to provide major secretarial support to the principal and ensure efficient operation of the main office.

Responsibilities include maintaining confidentiality, managing calendars, handling communications, and supporting budgeting and procurement processes. The role requires strong organizational skills and proficiency with Google Suite and MS Office.

Qualifications

• High School Diploma; pre-employment skill test may be required.
• Excellent interpersonal and organizational abilities.
• Ability to communicate effectively by phone, in person, and in writing.

Responsibilities

• Maintains confidentiality and acts as personal assistant to administrators.
• Follows office protocols and manages accurate data collection, verification and retention.
• Greets visitors, answers calls, takes messages, and directs inquiries.
• Prepares letters, emails, memos, spreadsheets and presentations; responds to inquiries.
• Maintains calendars and schedules meetings as directed.
• Processes mail and shipments; verifies contents with packing lists and purchase orders.
• Reorders supplies and maintains inventory; tracks asset inventories and tags assets.
• Assists with budgets and procurement; coordinates with vendors as directed.
• Monitors deadlines and progress; supports special projects and committees.

Skills

Interpersonal skills

Organizational skills

Communication

Education

High School Diploma

Tools

Google Suite

Microsoft Word

Excel

PowerPoint

Job description

Internal applicants have until Friday, September 4, 2026 to apply

Job Summary

7.5 hours/day, 5 days/week, 215 days/year

7:30 a.m. – 4:00 p.m.

Description

Under the supervision of the Building Principal, this candidate will have responsibilities which include providing the major administrative secretarial support to the principal and efficient operation of the main office.

Essential Job Functions

Serves as a secretary who maintains confidentiality, and the personal assistant to one or more administrators.

Performs duties that entail a high degree of accountability, confidentiality, and good judgment.

Takes the initiative to perform routine tasks and solve problems independently.

Follows office protocols. Monitors record keeping procedures to ensure a consistent standard for the accurate and timely collection, verification, recording, and retention of program data.

Greets/assists office visitors; Answers/directs calls; Takes messages; Manages calls efficiently.

Prepares computer files, including letters, memos, notes, E-mails, spreadsheets, slides, etc. Responds to inquiries.

Maintains calendars/schedules meetings as directed.

Processes incoming, outgoing and interoffice mail and shipments. Verifies contents with packing lists/purchase orders.

Organizes/stores supplies and equipment. Maintains an inventory control system. Reorders supplies as needed.

Documents/maintains asset inventory records. Tags fixed assets as directed.

Helps administrators manage board-approved budgets.

Contacts vendors as directed. Prepares requisitions for approval.

Keeps administrators aware of work progress and pending deadlines.

Assists with special projects/committee activities as directed.

Performs other duties as assigned.

Minimum Qualifications

Demonstrated excellent interpersonal and organizational skills.

The ability to speak and comprehend sufficiently as well as give and receive information via telephone, face-to-face, and/or through written communication.

High School Diploma. An acceptable score on a pre-employment skill test may be required.

Advanced office administration skills substantiated by training and/or relevant work experience.

Ability to lift/move supplies/equipment weighing 15 pounds.

Complies with drug-free workplace rules, board policies and administrative guidelines/procedures.

Displays flexibility, reliability, self-discipline and a willingness to take on challenging tasks. Reacts productively to interruptions/emerging priorities.

Demonstrates the ability to implement administrative principles, practices, and procedures.

Maintains a record free of criminal violations that would prohibit public school employment.

Meets all mandated health screening requirements.

Demonstrates proficiency using equipment and software applications associated with the position.

Knowledge of and demonstrated skill in computers (i.e. Google Suite, Microsoft Word, Excel, PowerPoint)

Preferred Qualifications

Previous experience in an office or clerical field

Salary/Rate of Pay

Step 1, $40, 412.00/Year

Hiring Manager

Joshua Luton, Principal

HR Staff

Seal E. Patton, Chief of Human Resources and Operations

Charlene Lightfoot, Confidential Administrative Assistant – Human Resources

CH-UH is the “BEST Place to Work” Video: https://vimeo.com/348216056/a2b11beef1