Administrative Assistant

Associa; Richardson (TX); On-site; USD 27,552 - 28,929; Part time

Job summary

A community association firm in Richardson seeks a part-time Administrative Assistant. The role involves office support, vendor and homeowner communication, and weekend board meeting attendance. Ideal candidates will have a high school diploma and proficiency in Microsoft Office. The position offers approximately 20 hours per week with a pay range of $20.00 to $21.00 per hour depending on experience.

Qualifications

• 0–3 years of directly related or closely related experience.
• Interpretation and completion of verbal and/or written instructions at a proficient level.

Responsibilities

• Assist with vendor communication and scheduling.
• Communicate with homeowners and assist with inquiries.
• Manage clubhouse reservations and track deposits.
• Take minutes during board meetings as required.
• Prepare monthly board packages for Community Managers.

Skills

Proficient knowledge of Microsoft Office products

Professional communication skills

Professional customer service skills

Knowledge of typical business correspondence

Confidentiality and discretion

Time-management skills

Education

High School Diploma or GED

Job description

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Job Overview

The part‑time Administrative Assistant supports and assists with general office activities and projects of the association with administrative tasks, and provides customer service support. Under moderate supervision, the position reports to the Community Manager, and work will involve contact with homeowners and board members. This role is based in the Richardson office and supports a community in the Frisco area. The position is Monday through Friday, with approximately 20 hours per week, with some flexibility and occasional evening board meetings to attend.

Compensation

$20.00 to $21.00/hour, depending on experience.

Duties

• Vendor communication – scheduling vendors, paying invoices, coordinating repairs with the board.
• Homeowner communication – assisting with onsite and virtual inquiries via email, TownSq, phone and the Association’s website.
• Compliance inspections – assisting with community inspections, reviewing and issuing violations, mailing violations.
• Clubhouse reservations – tracking, taking deposits, coordinating the clubhouse monitor, and scheduling reservations.
• Attend board meetings with the Community Manager and take minutes when requested.
• Process minor violations.
• Organise and prepare correspondence relating to association business.
• Receive and respond to incoming calls from homeowners, board members and vendors, and follow through on various requests.
• Review invoices for completeness and accuracy of charges and prepare payable vouchers for manager approval.
• Process and distribute incoming and outgoing mail for the Association.
• Prepare and assist community managers with monthly board packages and in‑house mailings.
• Update homeowner and association information in C3 and shared files.
• Support the Community Manager with tracking lease properties within the community, and sending communication and violations as needed.
• Process print jobs, scanning and faxing as general office support when needed.
• File association documents for the General Manager and arrange for delivery and pick‑up of documents from storage when necessary.
• Process gate requests.
• Other duties as assigned.

Requirements

• Proficient knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Professional customer service skills.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling).
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time‑management and time‑critical prioritisation skills.

Education and Experience

• High School Diploma or GED (Required).
• 0–3 years of directly related or closely related experience.

Working Conditions

• Typical office environment.
• Frequent social interaction.

We are an equal‑opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Seniority level

Entry level

Employment type

Part‑time

Job function

Administrative