Administrative Assistant

Talentify; Reno (NV); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

Axalta is seeking an organized Administrative Assistant to support warehouse operations in Reno, NV. Responsibilities include SOP creation, billing, inventory documentation, SAP/Ariba usage, and vendor coordination.

The role requires 1–2+ years of administrative or warehouse experience, strong organizational and communication skills, and proficiency with MS Office. On-site work with standard hours, maintaining filing systems and supporting logistics activities.

Qualifications

• 1–2+ years of administrative or warehouse experience.
• Experience creating and maintaining SOPs.
• Billing and invoice processing experience.
• Experience coordinating onsite vendors.
• Familiarity with SAP and Ariba.
• Proficiency with MS Office (Excel, Word, Outlook).
• Familiarity with warehouse management systems (WMS).
• High School Diploma or equivalent required.
• Associate degree preferred.

Responsibilities

• Create and maintain SOPs, reports, correspondence, and warehouse documentation.
• Process billing, invoices, shipping orders, receipts, and related records.
• Maintain accurate inventory, shipment, and warehouse activity records in WMS.
• Assist with inventory tracking, reconciliation, reporting, and stock audits.
• Schedule onsite vendors, deliveries, pickups, and other logistics activities.
• Order supplies from approved suppliers using Ariba.
• Monitor group email traffic and respond or route inquiries appropriately.
• Serve as a point of contact for internal teams, vendors, suppliers, customers, and drivers.
• Maintain organized physical and electronic filing systems.
• Assist with shipping status, order tracking, damaged goods, and inventory inquiries.
• Perform general administrative duties, including answering phones and emails and scheduling meetings.
• Support compliance with company documentation and record-retention procedures.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking ability

Education

High School Diploma or equivalent

Associate degree preferred

Tools

SAP

Ariba

Microsoft Office

WMS

Job description

Title: Administrative Assistant – Warehouse Operations
Pay: $21.00/hour
Hours: Monday–Friday; 8:00 AM–5:00 PM
Location: Reno, NV 89506

Overview

Axalta is seeking an organized Administrative Assistant to support warehouse operations, vendor coordination, inventory documentation, billing, and general office functions. The ideal candidate will have administrative or warehouse experience with SOP creation, billing/invoices, SAP, Ariba, vendor scheduling, and inventory documentation.

Job Description

• Create and maintain SOPs, reports, correspondence, and warehouse documentation.
• Process billing, invoices, shipping orders, receipts, and related records.
• Maintain accurate inventory, shipment, and warehouse activity records in WMS.
• Assist with inventory tracking, reconciliation, reporting, and stock audits.
• Schedule onsite vendors, deliveries, pickups, and other logistics activities.
• Order supplies from approved suppliers using Ariba.
• Monitor group email traffic and respond or route inquiries appropriately.
• Serve as a point of contact for internal teams, vendors, suppliers, customers, and drivers.
• Maintain organized physical and electronic filing systems.
• Assist with shipping status, order tracking, damaged goods, and inventory inquiries.
• Perform general administrative duties, including answering phones and emails and scheduling meetings.
• Support compliance with company documentation and record-retention procedures.

Required Skills

• 1–2+ years of administrative, warehouse, or related experience.
• Experience creating and maintaining SOPs.
• Billing and invoice processing experience.
• Experience coordinating and scheduling onsite vendors.
• SAP knowledge.
• Ariba experience or familiarity with purchasing through approved suppliers.
• Microsoft Office proficiency, particularly Excel, Word, and Outlook.
• Familiarity with warehouse management systems (WMS).
• Basic knowledge of warehouse operations and inventory management.
• Strong organizational skills and attention to detail.
• Ability to prioritize and multitask in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to sit, stand, and use a computer for extended periods.

Education Requirements

• High School Diploma or equivalent required.
• Associate’s Degree or higher preferred.

Benefits (employee contribution):

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant. #IND0826