Administrative Assistant

Aston Carter; Kentucky; On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

PTO / Vacation

Job summary

Aston Carter is seeking a Warehouse Admin to support warehouse operations by maintaining accurate inventory and shipping records, coordinating documentation for orders and logistics, and ensuring smooth communication among internal teams, vendors, and customers. The role focuses on data entry, documentation management, scheduling shipments, and assisting with inventory control and reporting in a fast-paced warehouse environment.

Onsite, Beachwood, OH, with day shift 7:00 a.m.

Qualifications

• Experience with warehouse management systems (WMS).
• Experience supporting shipping, receiving, or logistics operations.
• Ability to multitask and prioritize in a fast-paced environment.
• Demonstrated reliability, strong work ethic and commitment to quality.

Responsibilities

• Maintain and update inventory, shipping, receiving, and order records to ensure accurate and timely information.
• Enter and manage data within ERP, WMS, or other company systems to support order fulfillment and inventory tracking.
• Schedule inbound and outbound shipments in coordination with warehouse personnel and carriers.
• Assist with inventory counts, audits, and reconciliation activities to identify and resolve discrepancies.
• Coordinate communication between warehouse personnel, vendors, and customers to support smooth operations.
• Support order fulfillment processes by handling related to orders and materials.

Skills

Data entry

Organizational skills

Communication

Tools

WMS

ERP

Job description

Job Description

Job Title: Warehouse Admin

The Administrative Assistant supports warehouse operations by maintaining accurate inventory and shipping records, coordinating documentation for orders and logistics, and ensuring smooth communication between internal teams, vendors, and customers. This role focuses on data entry, documentation management, scheduling shipments, and assisting with inventory control and reporting in a fast-paced warehouse environment.

Responsibilities

• Maintain and update inventory, shipping, receiving, and order records to ensure accurate and timely information.
• Enter and manage data within ERP, WMS, or other company systems to support order fulfillment and inventory tracking.
• Schedule inbound and outbound shipments in coordination with warehouse personnel and carriers.
• Assist with inventory counts, audits, and reconciliation activities to identify and resolve discrepancies.
• Coordinate communication between warehouse personnel, vendors, and customers to support smooth operations.
• Support order fulfillment processes by handling related to orders and materials.

Essential Skills

• Ability to perform material handling and serial part address lookup within warehouse systems.
• Strong organizational skills to maintain accurate records and filing systems.
• Effective communication skills to coordinate with warehouse personnel, vendors, and customers.
• Willingness to work a day shift schedule from 7:00 a.m. to 3:30 p.m.

Additional Skills & Qualifications

• Experience working with warehouse management systems (WMS).
• Previous experience supporting shipping, receiving, or logistics operations.
• Ability to handle multiple tasks and prioritize in a fast-paced environment.
• Demonstrated reliability, strong work ethic, and commitment to quality.
• Comfort working with inventory counts, audits, and reconciliations.
• Ability to assist with special projects and adapt to changing priorities.

Work Environment

This position is fully onsite in a warehouse environment, working closely with warehouse personnel and logistics operations. The role follows a day shift schedule of approximately 7:00 a.m. to 3:30 p.m., with opportunities for overtime as needed. The environment involves working around inventory, shipping and receiving activities, and warehouse systems, including ERP and WMS platforms, as well as regular use of Microsoft Office for administrative tasks.

Job Type & Location

This is a Contract position based out of Beachwood, OH.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Beachwood,OH.

Application Deadline

This position is anticipated to close on Aug 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or intervi