Administrative Assistant

Lewis & Roberts, P.L.L.C.; Raleigh (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401K matching

Job summary

Lewis & Roberts, P.L.L.C. seeks an experienced Workers’ Compensation Administrative Assistant to support multiple attorneys in a fast-paced legal practice in Raleigh, NC.

The role requires highly organized, detail-oriented professionals who can manage competing priorities and meet strict deadlines under workers’ compensation procedures. Responsibilities include drafting and formatting court forms, managing calendars, electronic filings with the NC Industrial Commission, and maintaining digital

Qualifications

• Prior experience as a legal administrative assistant.
• Workers’ compensation experience preferred.
• Proficiency in Microsoft Word, Outlook, and Adobe Acrobat.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare, complete, transcribe, revise, and format workers’ compensation court forms and legal correspondence.
• Coordinate and maintain attorney calendars, including hearings, mediations, deadlines, meetings, and appearances.
• Perform electronic filings with the North Carolina Industrial Commission and other courts/agencies.
• Organize, bookmark, maintain, and update electronic case files.
• Serve as a primary point of contact for clients, outside counsel, insurance carriers, and administrative agencies.

Skills

Legal administration

Attention to detail

Deadline-driven

Communication skills

Tools

Microsoft Word

Outlook

Adobe Acrobat

Job description

Job Type: Full-Time

Position Overview

We are seeking an experienced Workers’ Compensation Administrative Assistant to support multiple attorneys in a fast-paced, high-volume legal environment. This role requires a highly organized, detail-oriented professional who can work independently, manage competing priorities, and proactively support attorneys in meeting strict deadlines under North Carolina workers’ compensation procedures.

Key Responsibilities

Legal & Administrative Support

Prepare, complete, transcribe, revise, and format workers’ compensation court forms and legal correspondence

Ensure accuracy and compliance with North Carolina workers’ compensation requirements

Proactively monitor deadlines and assist attorneys with case management and prioritization

Anticipate attorney needs and follow up on outstanding tasks without direct supervision

Preparing documents via dictation from attorneys

Scheduling & Calendar Management

Coordinate and maintain attorney calendars, including hearings, mediations, deadlines, meetings, and appearances

Track critical case dates and ensure deadlines are met

Electronic Filing & Case Management

Perform electronic filings with the North Carolina Industrial Commission and other courts/agencies

Organize, bookmark, maintain, and update electronic case files

Import, export, and manage digital documents within the firm’s document management system

Maintain consistent file organization standards in a high-volume setting

Client, Counsel & Agency Communication

Serve as a primary point of contact for clients, outside counsel, insurance carriers, and administrative agencies

Communicate professionally and efficiently via phone, email, and written correspondence

Handle sensitive information with discretion and professionalism

Required Qualifications

Prior experience as a legal administrative assistant or legal assistant

Workers’ compensation experience strongly preferred

Proficiency in Microsoft Word, Outlook, and Adobe Acrobat

Strong organizational skills with the ability to manage a high caseload

Ability to multitask, prioritize, and work independently in a deadline-driven environment

Excellent written and verbal communication skills

Work Environment & Expectations

In-office position

Requires attention to detail, strong follow-through, and the ability to work independently

Collaboration with multiple attorneys and staff members daily

We offer a competitive salary, excellent medical, dental and vision insurance options, paid time off and an employer matching 401K.