Administrative Assistant

Smithlaw; Raleigh (NC); On-site; USD 42,000 - 52,000; Full time

Job summary

Smithlaw is seeking an Administrative Assistant in Raleigh, NC, to support a team of lawyers and paralegals with calendar management, document drafting, and billing tasks. The role emphasizes accuracy, attention to detail, and the ability to manage multiple projects in a professional environment.

The ideal candidate will have corporate law experience, strong writing and proofreading skills, and proficiency with legal software. This is a full-time position located in Raleigh.

Qualifications

• 3+ years of corporate law experience.
• 2+ years of legal billing experience.
• Intellectual property technology experience preferred.
• Outstanding organizational, interpersonal, and administrative skills.
• Ability to multi-task.
• Excellent writing skills (punctuation, spelling, grammar, diction, style).
• Excellent proofreading skills.
• Excellent communication and telephone skills, clear and understandable.
• Ability to interpret and follow written, oral, diagram or schedule format instructions.

Responsibilities

• Support lawyers and paralegals.
• Manage calendars and scheduling.
• Process correspondence and mailings.
• File management and document organization.
• Research and verify legal information.
• Compose and edit legal documents.
• Manage billing processes and invoicing.

Skills

Corporate law

Legal billing

IP tech experience

Organizational skills

Multi-tasking

Writing skills

Proofreading

Communication skills

Instruction interpretation

Education

Associate degree

Job description

Full-time | Regular | Raleigh, NC, US

Administrative Assistant

An Administrative Assistant (AA) has an intricate and valuable role within a law firm. The role of the AA is to perform various duties crucial to, and plays an intricate part in, the management of the workflow and business practice and should be able to objectively analyze and evaluate appropriate solutions in an efficient and effective manner. In managing processes and tasks required during the lifecycle of a legal matter, an AA will be part of a team whose contributions highlight critical‑thinking skills with project and information management. Other specific duties include supporting lawyers and paralegals, managing numerous calendars, processing correspondence and mailings, file management, researching, verifying, composing legal documents, and managing billing. This is an excellent opportunity for those who excel at managing multiple projects and tasks, are proficient at using software and motivated to learn new software, who have acute attention to detail, and enjoy a professional environment.

Qualifications

• 3+ years of corporate law experience
• 2+ years of legal billing experience
• Intellectual property technology experience preferred
• Outstanding organizational, interpersonal, and administrative skills
• Ability to multi‑task
• Excellent writing skills (proper use of punctuation, spelling, grammar, diction, and style)
• Excellent proofreading skills
• Excellent communication and telephone skills, with the ability to communicate effectively in a clear and understandable manner
• Ability to interpret and follow written, oral, diagram or schedule format instructions

Education

• Associate degree or equivalent related work experience

Note: This job description is intended to provide general information about the position and is not intended as a complete list of all job duties nor an employment contract. As with all positions, the responsibilities, duties, and requirements of this job may change at any time with or without notice.