Administrative Assistant

Smith Anderson; Raleigh (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

Smith Anderson in Raleigh, NC seeks an Administrative Assistant to support lawyers and paralegals, manage calendars, prepare documents, and handle billing in a fast-paced law firm.

The ideal candidate has 3+ years in corporate law, 2+ years of legal billing, excellent writing and proofreading, and superb organizational skills. Proficiency in Microsoft Office and the ability to multi-task with attention to detail are essential.

Qualifications

• 3+ years of corporate law experience.
• 2+ years of legal billing experience.
• Intellectual property technology experience preferred.
• Expert Microsoft Office skills.
• Outstanding organizational, interpersonal, and administrative skills.
• Attention to detail.
• Ability to multi-task.
• Excellent writing skills (proper use of punctuation, spelling, grammar, diction, and style).
• Excellent proofreading skills.
• Excellent communication and telephone skills, with the ability to communicate effectively in a clear and understandable manner.
• Ability to interpret and follow written, oral, diagram or schedule format instructions.

Responsibilities

• Support lawyers and paralegals and manage calendars.
• Process correspondence and mailings, file management, and billing.
• Research, verify, and compose legal documents.
• Manage workflows related to the lifecycle of legal matters.

Skills

Corporate law experience

Legal billing experience

IP technology experience

Microsoft Office skills

Organization

Attention to detail

Multi-tasking

Writing skills

Proofreading

Communication skills

Instruction interpretation

Education

Associate degree or equivalent related work experience

Tools

Microsoft Office

Job description

Job Title

Administrative Assistant

Status

Non-Exempt

Type

Full Time

Overview

An Administrative Assistant (AA) has an intricate and valuable role within a law firm. The role of the AA is to perform various duties crucial to, and plays an intricate part in, the management of the workflow and business practice and should be able to objectively analyze and evaluate appropriate solutions in an efficient and effective manner. In managing processes and tasks required during the lifecycle of a legal matter, an AA will be part of a team whose contributions highlight critical‑thinking skills with project and information management. Other specific duties include supporting lawyers and paralegals, managing numerous calendars, processing correspondence and mailings, file management, researching, verifying, composing legal documents, and managing billing. This is an excellent opportunity for those who excel at managing multiple projects and tasks, are proficient at using software and motivated to learn new software, who have acute attention to detail, and enjoy a professional environment.

Qualifications

• 3+ years of corporate law experience
• 2+ years of legal billing experience
• Intellectual property technology experience preferred
• Expert Microsoft Office skills
• Outstanding organizational, interpersonal, and administrative skills
• Attention to detail
• Ability to multi‑task
• Excellent writing skills (proper use of punctuation, spelling, grammar, diction, and style)
• Excellent proofreading skills
• Excellent communication and telephone skills, with the ability to communicate effectively in a clear and understandable manner
• Ability to interpret and follow written, oral, diagram or schedule format instructions

Education

• Associate degree or equivalent related work experience

Note: This job description is intended to provide general information about the position and is not intended as a complete list of all job duties nor an employment contract. As with all positions, the responsibilities, duties, and requirements of this job may change at any time with or without notice.