Administrative Assistant

Missions-Inc.; Plymouth (MN); On-site; USD 57,308,000 - 65,904,000; Full time

Benefits offered by this job

Health and dental insurance

403b plan

Disability insurance

Life insurance

Ten paid holidays and PTO

Job summary

Missions Inc. Programs seeks an Administrative Assistant to support the CEO and Organizational Leadership by maintaining the administrative office, coordinating communications, and welcoming visitors.

The role ensures smooth day-to-day operations, oversees supplies, and assists with meeting logistics and reporting. Responsibilities include board material prep, minutes, event support, and collaboration with HR, Facilities, and Finance.

Qualifications

• Requires strong communication, organization, and calendar management skills.
• Proficiency with MS 365, Adobe, and Outlook is expected.
• Experience supporting executives and coordinating meetings or events is preferred.

Responsibilities

• Support CEO and leadership with administrative tasks and reporting.
• Prepare board materials, coordinate venues, schedule virtual meetings and manage RSVPs.
• Attend meetings, take minutes, and assist in campus-wide events and trainings.
• Greet visitors, answer phones, and maintain an organized office environment.
• Monitor office supplies and manage budget-friendly purchasing.

Skills

Excellent written and verbal comms

MS 365 proficiency

Adobe

Outlook

Organizational & time management

Prioritizing under deadlines

Typing 45 WPM

Diversity & inclusion awareness

Education

High School Diploma or GED

Associate or Bachelor’s degree preferred

Job description

Missions Inc. Programs provides housing, emergency shelter and supportive services to domestic abuse survivors and those seeking recovery from substance use disorders. We offer a collaborative and safe community for clients to heal and transform their lives.

Summary

The Administrative Assistant plays a vital role in supporting the CEO and the Organizational Leadership team. This position is responsible for efficiently managing the administrative office, including overseeing office supplies, managing phone communications, and welcoming visitors. The Administrative Assistant ensures smooth day-to-day operations and provides essential support for high-level organizational activities.

CORE RESPONSIBILITIES

Executive Support for the CEO

• Facilitate preparation for Board of Directors meetings, including document creation, venue coordination, scheduling virtual meetings, and managing RSVPs.
• Assist in preparing internal and external reports, memos, and other formal documents.
• Compile and complete statistical reports on a daily, monthly, quarterly, and annual basis.
• Perform additional duties as assigned.

Organizational Leadership Team Support

• Assist in the preparation of reports and documents as requested by the leadership team including HR, Advancement, Facilities, Programs, and Finance departments.
• Attend and take minutes at meetings, including the monthly Management Meeting.
• Provide logistical and administrative support for campus-wide events such as fundraisers, employee recognition programs, and training sessions.
• Perform additional duties as assigned.

Office Management and Support

• Answer phone calls and direct them appropriately with courtesy and professionalism.
• Greet visitors, offer hospitality, and notify relevant staff of their guest’s arrival.
• Collaborate with Facilities to maintain a clean, organized, and welcoming office environment.
• Monitor and manage office supply inventory, ensuring timely orders within budgetary constraints.
• Oversee phone systems, including managing outgoing messages and general voicemail.
• Perform additional duties as assigned.

QUALIFICATIONS

• High School Diploma or GED required; Associate or Bachelor’s degree preferred.
• Minimum of one year experience as an administrative assistant, office manager, or executive assistant; two years preferred.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint), Adobe, and Outlook.
• Strong organizational and time management skills, with the ability to prioritize tasks efficiently.
• Adaptable, with the ability to handle multiple tasks under tight deadlines.
• Proficient typing skills. Minimum of 45 WPM with 95% accuracy preferred.
• Demonstrated ability to work effectively with diverse populations, including BIPOC, LGBTQIA+, disabled, and other diverse communities.

Compensation

$20-$23 per hour depending on qualifications and experience

Benefits

Benefits include health and dental insurance, 403b plan, disability insurance, life insurance, ten paid holidays and PTO (paid time off).

Mission Statement

Missions Inc. Programs provides a collaborative community and safe space where people are empowered to heal and transform their lives. Our vision is a world where every person realizes their worth and lives with dignity free from addiction and violence.

Values

• Affirm human worth
• Foster self-determination
• Value diversity
• Seek social justice