Administrative Assistant

Legacy Residential Services LLC; Pittsburgh (Allegheny County); On-site; USD 18,000 - 26,000; Part time

Benefits offered by this job

Opportunity for advancement

Flexible schedule

Free food & snacks

Job summary

Legacy Residential Services LLC in Pittsburgh is seeking a Clerical Assistant to provide general administrative support for day-to-day office operations. This entry-level, part-time role emphasizes organization, accuracy, and proficiency with Microsoft Office.

You will manage emails, maintain employee records, prepare documents, handle mail, and assist supervisors with routine tasks. Scheduling is flexible, roughly 20-25 hours weekly, with options like 4.5-5 hours daily five days a week or 8

Qualifications

• High school diploma or equivalent preferred.
• Proficiency with Microsoft Word, Excel, Outlook, and Teams.
• Strong organizational and time-management skills.

Responsibilities

• Monitor and respond to messages through the designated administrative email account.
• Enter and maintain accurate information in company systems and databases.
• Upload, organize, and maintain employee files and other documents electronically.
• File and organize paper and electronic records.
• Process and distribute incoming and outgoing mail.
• Prepare routine paperwork, forms, spreadsheets, and reports.
• Assist with maintaining organized administrative records and documentation.
• Monitor office supply levels and restock or request supplies as needed.
• Complete routine administrative requests and assignments from supervisors and management.
• Assist with scanning, copying, printing, and other general office functions.
• Maintain confidentiality when handling employee, company, and other sensitive information.
• Perform other clerical and administrative duties as assigned.

Skills

Word

Excel

Outlook

Teams

Typing

Learning new software

Organization

Attention to detail

Communication

Confidentiality

Education

High school diploma or equivalent

Job description

Benefits:

• Opportunity for advancement
• Flexible schedule
• Free food & snacks

Position Summary

The Clerical Assistant provides general administrative and clerical support to help ensure efficient day-to-day office operations. This position is responsible for monitoring administrative communications, maintaining electronic employee records, preparing documents and reports, processing mail, and assisting supervisors with routine administrative needs.

This is an entry-level, part-time position requiring strong organization, attention to detail, professionalism, and basic proficiency with Microsoft Office applications.

Primary Responsibilities

• Monitor and respond to messages received through the designated administrative email account.
• Enter and maintain accurate information in company systems and databases.
• Upload, organize, and maintain employee files and other documents electronically.
• File and organize paper and electronic records, as applicable.
• Process and distribute incoming and outgoing mail.
• Prepare routine paperwork, forms, spreadsheets, and reports.
• Assist with maintaining organized administrative records and documentation.
• Monitor office supply levels and restock or request supplies as needed.
• Complete routine administrative requests and assignments from supervisors and management.
• Assist with scanning, copying, printing, and other general office functions.
• Maintain confidentiality when handling employee, company, and other sensitive information.
• Perform other clerical and administrative duties as assigned.

Required Skills & Qualifications

• Basic proficiency with Microsoft Word.
• Basic proficiency with Microsoft Excel.
• Experience using Microsoft Outlook for email and calendar functions.
• Experience using Microsoft Teams.
• Basic typing and keyboarding skills.
• Ability to learn new office software, databases, and company systems.
• Strong organizational and time-management skills.
• Ability to maintain accurate records and pay close attention to detail.
• Ability to follow written and verbal instructions.
• Ability to manage multiple routine assignments and meet deadlines.
• Professional written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Education & Experience

• High school diploma or equivalent preferred.
• Previous clerical, administrative, office, or data-entry experience is preferred but not required.
• Entry-level candidates with strong computer and organizational skills are encouraged to apply.

Schedule

This is a part-time position averaging approximately 20-25 hours per week.

Scheduling is negotiable and may include arrangements such as:

• Approximately 4.5-5 hours per day, five days per week, or
• Approximately 8 hours per day, three days per week.

Final scheduling will be determined based on organizational needs and candidate availability.

Compensation

Starting Pay: $16.00 per hour