Administrative Assistant

Dexian; Pittsburgh (Allegheny County); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Assistant I to support its Tax Reporting and Compliance team in Pittsburgh. This role involves operational support in preparing tax records and handling sensitive documentation. Ideal candidates will have strong organizational skills and experience in financial services.

Qualifications

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• 2–3 years of experience in financial services or a related field preferred.
• Experience with tax form processing (W-8/W-9) is a plus.

Responsibilities

• Open and process physical packages containing tax documentation.
• Assist in preparing and maintaining tax records, returns, and reports.
• Perform first-level quality assurance checks on tax deliverables.

Skills

Attention to detail

Organizational skills

Confidential information handling

Document scanning

Education

Bachelor’s degree in a business-related discipline

Tools

Microsoft Office Suite

Job description

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This range is provided by Dexian. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$18.00/yr - $20.00/yr

Direct message the job poster from Dexian

Senior Technical Recruiter | Customer Service Management

Job Title : Admin Assistant

Location : Pittsburgh, PA

Job Type : 12-Month Contract (with possibility of extension)

Work Schedule : Hybrid – 3 days in office, 2 days remote

Pay Rate : $18.00 – $20.03 per hour

Job Overview:

Client is seeking an Administrative Assistant I to support its Tax Reporting and Compliance team. This role provides vital operational support in preparing and maintaining tax records, returns, and reports for internal and/or external clients. The ideal candidate will be detail-oriented, comfortable working with sensitive documentation, and have a basic understanding of financial services and regulatory compliance.

Key Responsibilities:

• Open and process physical packages containing tax documentation received via courier.
• Sort tax documents by market and assign reference numbers.
• Scan and upload documents to the internal tracking tool.
• Record Generic Certificates of Residency in the internal system.
• Assist in preparing and maintaining tax records, returns, and reports.
• Gather and track data for various regulatory filings and tax calculations.
• Implement basic system/operational changes to meet regulatory requirements.
• Perform first-level quality assurance checks on tax deliverables.
• Support junior team members by reviewing their work and resolving discrepancies.
• Ensure timely and accurate completion of assigned tasks in accordance with department policies.

Required Qualifications & Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and organizational skills.
• Ability to handle and protect confidential information.
• Experience with document scanning and electronic records management.

Preferred Qualifications:

• 2–3 years of experience in financial services or a related field.
• Experience with tax form processing (W-8/W-9) is a plus.
• Bachelor’s degree in a business-related discipline is preferred.

Additional Information:

• No direct reports; responsible for the quality and completion of individual work.
• A strong team player with effective communication and problem-solving skills.
• Position requires regular handling of tax documentation and compliance tasks in a high-volume, deadline-driven environment.

If you are interested, please apply & reach out to Recruiter- Gaurav Yadav

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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