Administrative Assistant

Janus Services Corp; Phoenix (AZ); On-site; USD 27,552 - 30,307; Part time

Benefits offered by this job

Casual, friendly work environment

Training & development

Job summary

Janus Services Corp is seeking a proactive Administrative Assistant for a busy office in North Phoenix. This position entails managing office functions with exceptional attention to detail and ensuring a positive customer experience.

The ideal candidate will have a high school diploma or GED, great communication skills, and a friendly demeanor. Responsibilities include managing communications, handling accounts receivable, and maintaining relationships with vendors.

Competitive hourly pay of $20-$22 is offered, depending on experience, with a part-time schedule of 20 to 30 hours per week, Monday to Friday.

Qualifications

• Must have reliable attention to detail and good communication skills.
• Ability to multitask and process high volumes of work.
• Previous office-related experience is preferred.

Responsibilities

• Manage email communications efficiently.
• Handle accounts receivable and payment processing.
• Maintain relationships with national maintenance companies.

Skills

Attention to detail

Multitasking

Good organizational skills

Excellent communication skills

Customer service

Education

High School diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Benefits

• Casual, friendly work environment
• Competitive salary
• Training & development

Administrative Assistant

Fish Window Cleaning is hiring a proactive Administrative Assistant for our small, but busy, North Phoenix office. We are looking for an exceptional professional who does more than just manage a desk—you anticipate needs before they arise. As the "voice" of our office, you create the critical first impression of our brand and play a major role in our continued growth.

Who You Are

You are a self-motivated, friendly individual who thrives on staying two steps ahead. You don't just wait for a task list; you see what needs to be done and take the initiative to do it.

The Impact You’ll Make

• Operational Excellence: Expertly handle accounts receivable and day-to-day office functions with uncompromising attention to detail.
• Customer Experience: Take ownership of the "first impression," ensuring every customer’s interaction is seamless and positive.
• Proactive Problem Solving: Identify potential problems and take measures to avoid them to keep us running smoothly.

Compensation

$20-$22/hour, based on experience

Schedule

Monday-Friday, start: 9am. End: Between 1pm and 3pm, depending on workload (20 to 30 hours per week).

Essential Duties and Responsibilities

• Managing email communication (can be numerous at times)
• Collecting current and past due accounts
• Processing check, cash and credit card payments into our database
• Creating and maintaining relationships with National Maintenance Companies and their payment processes
• Creating bank deposits
• Entering, scheduling, and confirming job services into our database
• Instructing window cleaners on completing work orders and invoices properly
• Filing out all necessary paperwork
• Answering phones (< 10 calls/day; seeking 100% capture)
• Office maintenance (e.g. common area wastebaskets, sweeping when needed)

Essential Qualifications

• Very high attention to detail – must be able to reliably notice and communicate elaborate details
• Competent and efficient – must be able to multitask and process the volume of work and communication
• Good organizational skills and ability to follow-through
• Friendly, outgoing personality, love helping people
• Excellent communication skills on the phone, email and in person
• Demonstrate self-confidence and trustworthiness
• Ability to learn new software and systems
• Working knowledge of Word, Excel, and Outlook (may be tested)
• High School diploma/GED required
• Office-related experience is preferred
• Reliable transportation