Administrative Assistant

Zs Associates; Philadelphia (Philadelphia County); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Comprehensive total rewards package

Health benefits

Paid time off

Professional development programs

Job summary

ZS Associates is looking for an experienced Administrative Assistant in Philadelphia. You will perform various administrative support tasks, enhancing the productivity of consulting professionals. Key responsibilities include managing schedules, arranging travel, and supporting various stakeholders in a fast-paced environment.

The ideal candidate will possess strong communication skills, attention to detail, and a collaborative mindset. This hybrid position allows for both remote and in-office work, providing a comprehensive rewards package to support your professional growth.

Qualifications

• At least 1–2 years of relevant work experience in an administrative assistant or customer-facing role.
• Strong fluency in English.
• Experience working independently and in a team in a demanding environment.

Responsibilities

• Handle administrative tasks for several consulting professionals.
• Increase stakeholder productivity through travel arrangements and calendar management.
• Prepare logistics for domestic and international travel.

Skills

Organizational skills

Interpersonal skills

Punctuality

Attention to detail

Communication skills

Client-first mentality

Self-starter

Education

High school diploma

Associate's/bachelor's degree

Tools

MS Office

SAP

Concur

Job description

Administrative Assistant

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills, for our Philadelphia office. The Administrative Assistant performs administrative support functions and operations for several consulting professionals within the office.

What You’ll Do

• Increase stakeholder productivity by handling administrative tasks such as travel arrangements, expense reporting, calendar management, vendor and client interactions, and email correspondence.
• Provide scheduling support to multiple individuals (appointments, calendars, and meeting management).
• Complete administrative processes (time and expense reports).
• Prepare domestic and international travel logistics (itineraries, visas, etc.).
• Coordinate internal and external meetings and activities (facility reservation and set‑up, hotel accommodations, catering).
• Prepare and organize documents for client proposals and presentations (contract tracking, printing, archiving).
• Support a diverse range of stakeholders amid shifting priorities, complex scheduling, and travel demands.
• Demonstrate discretion and confidentiality while handling high volumes of complex and sensitive information.
• Address problems and troubleshoot with internal and external stakeholders.
• Handle special projects with demanding deadlines.
• Front desk reception back‑up (answer phones, greet visitors, handle deliveries).
• Work hours 8:30 am – 5:30 pm. Hybrid, 3 days on‑site.

What You’ll Bring

• High school diploma required; post‑secondary education or associate’s/bachelor’s degree preferred.
• At least 1–2 years of relevant work experience in an administrative assistant or customer‑facing role.
• Computer fluency with MS Office (Word, PowerPoint, Excel, Outlook, Teams), SAP, and Concur desirable.
• Strong oral and written communication skills.
• Professional appearance and demeanor with good judgment and discretion.
• Attention to detail, dependability, and punctuality.
• Collaborative, client‑first mentality.
• Proactive self‑starter able to manage numerous tasks and meet deadlines.
• Experience working independently and with a team in a demanding environment.
• Fluency in English.

How You’ll Grow

• Cross‑functional skills development and custom learning pathways.
• Milestone training programs aligned to career progression opportunities.
• Internal mobility paths empowering growth via career stages and role expansions.

Perks & Benefits

Comprehensive total rewards package supporting health and wellbeing, financial future, time away, and professional development. Robust skills‑building programs, multiple career progression paths, and internal mobility. Includes health, retirement, and paid time off policies.

Hybrid Working Model

Flexible and connected model combining work from home and on‑site presence at clients and ZS offices for the majority of the week.

Travel

Travel is a requirement for client‑facing roles. Projects may be local or require client visits. Travel provides opportunities to strengthen relationships, gain diverse experiences, and enhance professional growth.

Equal Employment Opportunity

ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any protected class under applicable law.

Candidates must possess or be able to obtain work authorization for their intended country of employment.