Administrative Assistant

AllStar Staffing Group; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

AllStar Staffing Group is assisting a leading non-profit organization in Philadelphia in filling an Administrative Assistant/Writer role with a hybrid schedule. The position focuses on supporting award programs, communications, and event coordination while maintaining meticulous records.

The ideal candidate will have a Bachelor’s degree, 3–5 years in a related non-profit setting, and strong MS Office skills (especially Excel).

Qualifications

• Bachelor’s degree required.
• 3–5 years of related experience, preferably in a non-profit environment.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Excellent organizational and time management skills.
• Ability to meet frequent deadlines and manage multiple tasks.

Responsibilities

• Assist with administering award programs, including marketing via print and digital channels.
• Develop and edit content for website pages, newsletters, and PR materials.
• Schedule virtual and in-person meetings, prepare agendas, and draft minutes.
• Produce reports, track trends, and collect data for constituency groups.
• Maintain accurate files and archival records.
• Support the Senior Manager with various tasks as needed.

Skills

Written/verbal communication

Customer service

Interpersonal skills

Organization/time management

Attention to detail

Task prioritization

Education

Bachelor's Degree

Tools

MS Office

Excel

Job description

We have an immediate need for an Administrative Assistant/Writer to work at a leading non-profit organization conveniently located in Philadelphia. This is a long term term position that offers a hybrid work schedule.

Job Duties Include:

• Assists with administering award programs, including marketing via print (posters,brochures, etc.), phone, online/digital (email, social media, website); application submission and selection process; program evaluation, and management of alumni groups.


• Supports and develops content for relevant web pages on the company website, electronic newsletters, and other internal and external public relations and marketing communications.


• Schedules virtual and in-person meetings and conference calls, develop agendas in consultation with leadership, produces meeting materials, creates PowerPoint presentations, and drafts meeting minutes.


• Produces reports, tracks trends, and collects data relevant to constituency groups.


• Maintains accurate files and archival records.


• Performs other essential tasks and duties required of the position to support the Senior Manager as needed.

Job Qualifications Include:

• Bachelor's Degree


• 3-5 years of related experience, preferably in a non-profit environment


• Excellent written and verbal communication skills


• Strong customer service and interpersonal skills and the ability to effectively communicate in an enthusiastic and passionate manner


• Excellent organizational and time management skills


• High level of accuracy and attention to details in the performance of tasks and functions.


• Ability to meet frequent deadlines, manage and follow-through on multiple tasks, and work well under time constraints.


• Proficient in MS Office products with a strong knowledge of Excel or other database programs.