Administrative Assistant

Diocese Of Gaylord; Petoskey (MI); On-site; USD 38,000 - 48,000; Full time

Job summary

Saint Francis Xavier’s Parish in Petoskey seeks an Administrative Assistant who is people oriented, understands Catholic faith, can multi-task, and stays highly organized. This role reports to the Pastor and the office manager and supports secretarial duties.

Responsibilities include handling calls, emails, calendar, communications, and bulletin preparation, with filing systems upkeep. A Catholic in good standing and strong organizational skills are essential.

Qualifications

• Practicing Catholic in good standing preferred.
• 2–3 years of office experience.
• High degree of integrity and confidentiality.
• Strong typing and computer skills; proficient in Microsoft Office.
• Excellent written and verbal communication; highly organized.
• Willing to learn church software.
• Detail oriented with multitasking ability.

Responsibilities

• Performs general secretarial duties.
• Answers and directs office telephone calls or messages.
• Responds to parish emails in a timely fashion; organizes and electronically files emails.
• Maintains parish calendar with scheduled appointments, meetings and events.
• Participates in parish staff meetings and diocesan workshops/trainings.
• Prepares parish bulletin and announcements; routes for Pastor approval.
• Establishes and maintains office record-keeping filing systems.

Skills

Multitasking

Communication skills

Organization

Confidentiality

Typing

Computer skills

Learn church software

Education

High School diploma

Associates degree preferred

Tools

Microsoft Office Suite

Job description

Summary

Saint Francis Xavier’s Administrative Assistant is people oriented, understands the Catholic faith, can multi-task, has an understanding of secretarial duties, and is highly organized. The office administrative assistant will report to the Pastor and office manager.

• Answers and directs office telephone calls or messages.
• Responds to parish emails in a timely fashion. Organizes and electronically files emails.
• Maintains parish calendar with scheduled appointments, meetings and special events.
• Participates in parish staff meetings and diocesan workshops/trainings.
• Prepares parish bulletin, parish announcements, and other communications. When completed gives to Pastor for final approval.
• Establishes and maintains office record-keeping filing systems.
  
  
  

Position: Administrative Assistant

Saint Francis Xavier of Petoskey

Employment Type: Full-time

Location: Petoskey, MI

Summary

Saint Francis Xavier’s Administrative Assistant is people oriented, understands the Catholic faith, can multi-task, has an understanding of secretarial duties, and is highly organized. The office administrative assistant will report to the Pastor and office manager.

Essential Duties And Responsibilities

• Performs general secretarial duties.
• Answers and directs office telephone calls or messages.
• Responds to parish emails in a timely fashion. Organizes and electronically files emails.
• Maintains parish calendar with scheduled appointments, meetings and special events.
• Participates in parish staff meetings and diocesan workshops/trainings.
• Prepares parish bulletin, parish announcements, and other communications. When completed gives to Pastor for final approval.
• Establishes and maintains office record-keeping filing systems.
  
  
  

Required Qualifications

• Ideally a practicing Catholic in good standing with the Church.
• High School diploma, associates degree preferred, with 2-3 years of experience in an office setting.
• Possesses a high degree of integrity and confidentiality.
• Have good computer and typing skills. Have knowledge of Microsoft Office applications – Word, Excel, PowerPoint, and Publisher. Be willing to learn church software.
• Strong organization and planning skills.
• Excellent written and verbal communication.
• Proven high level of attention to detail, and proficiency at multi-tasking.
  
  
  

Physical Requirements

• Prolonged Periods of sitting at a desk and working with hands in repetitive motion tasks.
• Requires some standing, stooping and bending.
• Some lifting of up to 15 pounds