Administrative Assistant

Catholic Diocese of Lansing; Swartz Creek (MI); On-site; USD 32,000 - 44,000; Full time

Job summary

St. Mary Queen of Angels Parish in Swartz Creek, Michigan, is seeking a full-time Parish Administrative Assistant to provide administrative, clerical, and communication support for the parish office and assist in coordinating parish operations.

This position reports to the Pastor and/or the Director of Operations and requires professionalism and discretion in all duties. The role includes preparing the weekly bulletin, maintaining parish records, greeting visitors, answering phones, data entry,

Qualifications

• High school diploma or equivalent required.
• 3+ years of office, administrative, or parish experience preferred.
• Experience with Microsoft Office required; ParishSoft, Canva, or Affinity is a plus.

Responsibilities

• Prepare and submit the weekly parish bulletin.
• Maintain parish records and office calendars.
• Provide clerical and administrative support for parish operations.
• Answer phones, greet visitors, and manage routine inquiries.
• Assist with liturgical documents and sacramental records.

Skills

Organizational skills

Communication skills

Interpersonal skills

Time management

Discretion / confidentiality

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

ParishSoft

Canva

Affinity

Job description

St. Mary Queen of Angels Parish is seeking a qualified and professional individual to serve as Parish Administrative Assistant on a full-time basis. The Administrative Assistant provides administrative, clerical, and communication support for the parish office and assists in the coordination of parish operations. This position reports to the Pastor and/or the Director of Operations and is full-time.

This position is responsible for the preparation and submission of the weekly parish bulletin, assistance with liturgical and sacramental documentation, maintenance of parish records, and general office administration. The Administrative Assistant works collaboratively with parish staff.

The Administrative Assistant is expected to conduct all responsibilities in a manner consistent with the mission, teachings, and values of the Roman Catholic Church.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Parish Communications

• Coordinate, prepare, edit, and submit the weekly parish bulletin
• Collect announcements and materials from parish staff, ministries, and organizations
• Assist with parish correspondence and communications as assigned
• Maintain parish calendars, schedules, and office records

Liturgical and sacramental support

• Assist with parish documents and related liturgical materials
• Assist with sacramental documentation and parish record keeping
• Maintain accuracy and confidentiality of parish records and files

Administrative Support

• Provide general clerical and administrative support for parish operations
• Answer telephones, greet parishioners and visitors, and respond to routine inquiries
• Perform filing, data entry, copying, and other office duties as assigned
• Assist with maintaining an organized and professional parish office environment
• Unlocking/locking church

Collaboration and Parish Operations

• Work professionally and cooperatively with parish staff and volunteers
• Collaborate with ministries to support the mission and daily operations of the parish

KNOWLEDGE, SKILLS, AND ABILITIES

Education: High school diploma or equivalent required

Experience: 3+ years of prior office, administrative, or parish experience preferred. Experience with Microsoft Office required. Working knowledge of ParishSoft, Canva, or Affinity would be appreciated.

Qualifications:

• Strong organizational, communication, and interpersonal skills
• Ability to manage multiple assignments and meet deadlines
• Ability to maintain confidentiality and exercise professional discretion
• Familiarity with Catholic liturgy, parish life, and terminology preferred
• Practicing Catholic in good standing preferred

The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.

Governing employment with the Diocese or with parishes, schools, and agencies of the Diocese