Administrative Assistant

Tuffy's Pet Foods; Perham (MN); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Wellness discounts

PTO 80 hours first year

7 paid holidays

KLN Clinic</name>

Tuition assistance

Job summary

KLN Family Brands is seeking an Administrative Assistant in Perham, MN. The role involves answering phones, greeting stakeholders, processing daily paperwork for ingredients, and supporting multiple departments as the business grows.

Responsibilities include invoicing, reporting, and data entry into the IFS system, with backup duties across reception, shipping, and admin tasks. We value strong Excel/Word skills and team collaboration.

Qualifications

• Proficient with Excel & Word software.
• Strong mathematical and computer skills.
• Self-motivation and the ability to multitask.
• Good organizational and communication skills, both verbal and written.
• Willingness to collaborate with others and adapt to duties as the business grows.

Responsibilities

• Answer phones for breaks and lunch for receptionist and greet vendors/customers/employees.
• Process all incoming paperwork for ingredients; verify paperwork matches vendor PO and scan into folders/IFS.
• Prepare Farmers invoices weekly; produce MN Council Research reports monthly/quarterly.
• Backup to other Administrative Assistants and enter finished goods/items into IFS & Batchlogix.
• Match maintenance, lab and office invoices to purchase orders; distribute mail.

Skills

Excel

Word

Multitask

Communication

Teamwork

Judgment

Organizational skills

Self-motivation

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Tuffy's Pet Foods, Perham, MN, US

Administrative Assistant – Tuffy’s Pet Foods
Schedule: Monday - Friday

Compensation:

• All in hourly compensation: $21.22 to 24.22/hr
  • Base Pay: $20.00 to $23.00/hr
  • Sign on Bonus: $1.22/hr worked
• Profit Sharing Eligibility: Begins after completing 1 year of employment ($7.7 Million in Profits Paid to Profit Sharing Pool in 2025)

In our most recent fiscal year, KLN Family Brands paid out over $7.7 million in profit-sharing to our employees!!!

Our Story

KLN Family Brands is a 3rd generation family-owned business that started in 1964 with its corporate headquarters located in Perham, MN, in the heart of MN lakes country. Together, our companies manufacture a diverse and expanding range of high-quality human and pet food products.

At KLN Family Brands, our vision is that “We are a proud people-first company. We are successful because of trust-based relationships and first-rate products for our families and friends. We better the world by caring for others. We challenge. We grow. We inspire.”

Some companies have to “fudge the story” a little. Some need the extra “spin” to shine a positive light on themselves. That’s not who we are at KLN Family Brands, and that’s not what we do. We tell the story of our brand – our people, the quality of our products, our spirit & moxie, our tradition, and the way we treat our community & beyond. We do it in a genuine way because we genuinely believe we’re a pretty amazing company.

What We Are Looking For

The Opportunity

Answer phones for breaks and lunch for receptionist. Greet vendors/customers/employees.Process all incoming paperwork for ingredients daily. Backup to other Administrative Assistants. Willing to learn and become the “subject matter expert” on duties that will come up as the business grows.

• Answer phones for breaks and lunch for receptionist. Greet vendors/customers/employees.
• Handle all incoming daily paperwork for ingredients. Verify paperwork matches vendor PO in system, check for COA and scan all paperwork into Public Folders and/or IFS.
• Prepare Farmers invoices, weekly. Monthly/quarterly reporting to MN Council Research.
• Backup to the other Administrative Assistants. Entering finished good items and formulas, into IFS & Batchlogix system for new and/or changes to existing items/formulas.
• Backup to other duties of Receptionist. Matching maintenance, lab and office invoices to purchase orders. Distribute incoming mail.
• Enter incoming Freight invoices for all the outgoing branded truckloads of finished product into IFS system by customer order.
• Monitor and prepare shipping documents for sale of regrind to various customers.
• Prepare monthly Finished Good Aged Inventory Report.
• Assist other stakeholders by preparing reports such as Finished Good Moisture and Finished Good Fulfilment reports. Assist various departments through product tracing by shop order or by ingredient lot number. Prepare trace audits when audited.
• Willing to grow with new opportunities and tasks that they would be the first contact on – Between sales, purchasing, admin, and shipping.

Qualifications

• Proficient with Excel & Word Software.
• Strong in mathematical and computer skills.
• Self-motivation.
• Able to multitask.
• Good organizational skills
• Good communication skills, verbal and written.
• Willing and able to get along with others
• Good judgment and reasoning abilities
• Wellness program discounts - up to $150 discounted towards health insurance monthly
• 80 Hours of PTO Accrued in First Year of Employment
• 7 Paid Holidays
• KLN Clinic - Free doctor visits & more than 300 free prescriptions
• Opportunity to meet with our onsite financial advisors
• Tuition Assistance

*All hires are contingent on a clean background check and a successful drug test (UA), this means that a job offer is not final until both the background check and drug test results are satisfactory to the employer*