Administrative Assistant

Flow-Zone, LLC; Pecos (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

Flow-Zone, LLC in Pecos, TX is seeking an Administrative Assistant to support the Sales and Operations team and ensure smooth branch operations. You will promote efficiency, assist with budgeting and reporting, and help implement process improvements across the department.

The role requires strong leadership and organizational skills, plus proficiency with MS Office (Excel/Word). Occasional travel between regional facilities is required as part of daily duties.

Qualifications

• At least four years’ industry experience with project leadership or supervisory experience preferred.
• Strong leadership, communication, planning and organizational skills.
• Knowledge of market, customer base, products, suppliers and distribution process preferred.
• Working knowledge of MS Office including Excel and Word.

Responsibilities

• Assist Sales and Operations to ensure smooth internal operations and branch efficiency.
• Coordinate with Regional Managers to address employee, customer, vendor, or operational concerns.
• Develop and maintain high customer satisfaction and resolve issues.
• Support sales and product-marketing activities related to Operations and Inside Sales.
• Participate in budgeting, reporting, safety and process improvement initiatives.
• Provide project management support for special initiatives and vendor returns.
• Oversee inventory processing, layout, and vendor/customer returns; monitor disparities.
• Analyze transportation/distribution methods to optimize product delivery.

Skills

MS Office

Excel

Word

Leadership

Planning

Organization

Customer service

Job description

Administrative Assistant # Administrative AssistantPecos, TX - 233 S. Frontage Interstate 20 Rd - Pecos, TX 79772## OverviewPosition TypeFull Time## Description**Administrative Assistant** **General Summary****:**Assists the Sales and Operations team to ensure smooth internal operations. Assists with branch internal operations and assures all departments pursue continuous improvement, positive leadership and provide quality services to our external & internal customers. **Key Responsibilities****:**1. Works with the Regional Manager(s), Operations Manager, and Sales Manager to promote maximum branch efficiencies and profitability according to the business plan.2. Keeps Regional Operations Manager apprised of any employee, customer, vendor, or operational concerns that may affect the welfare of the branch(es).3. Develops and maintains the highest level of customer satisfaction and resolves operational customer concerns.4. Coordinates sales and product-marketing activities as they related to Operations and Inside Sales. Assures pricing and costing accuracy and conformance with the support of the Sales and Purchasing Manager.5. Participates in process meetings to plan strategies and analyze pertinent information including budgeting, operations business reports, safety statistics, non-conformances, and best practices in order to improve efficiencies and maximize performance.6. Provide support and guidance related to special projects as and when needed.7. Develop and implement project management procedures and methodologies to achieve goals related to special projects.8. Identify and minimize investment in excess stock, nonstock, and dead stock by initiating and encouraging vendor returns, redistribution to branches, sales programs, and as a last resort, systematic disposal of obsolete material9. Credit and rebills, reporting (all types), releasing holds, and assisting AR and AP when necessary.10. Ensures incoming and outgoing inventory is processed and discrepancies resolved; oversees layout and design of inventory and storage area; manages vendor and customer returns.11. Analyzes transportation and distribution methods/procedures to develop and utilize the most efficient means of delivering product to customer.12. Supports and promotes corporate policies and procedures including EEO commitment and Affirmative Action Plan, and the Employee Handbook. **Knowledge/Skills/Abilities****:**1. At least four years’ industry experience with project leadership or supervisory experience preferred.2. Must possess strong leadership, communication, planning and organizational skills.3. Knowledge of market, customer base, products, suppliers and distribution process preferred.4. Working knowledge of MS Office products including Excel and Word. **Working Conditions****:** Requirements are office based, with some exposure to an environmentally protected warehouse. Office hours are from 8:00am to 5:00pm but may require several hours outside standard business hours to accommodate meetings and projects. Travel between regional facilities will be required.