Administrative Assistant

Lumos Recruit; Pearl River (NY); On-site; USD 40,000 - 56,000; Full time

Job summary

Lumos Recruit in Pearl River, NY is seeking an Office Administrator to support a busy, in-person office. You will manage clerical tasks, coordinate meetings, and ensure smooth day-to-day operations.

Responsibilities include answering phones and emails, coordinating travel, managing supplies, and assisting HR activities such as orientation and credentialing follow-ups while maintaining confidentiality.

Qualifications

• Experience coordinating office tasks and maintaining records.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.
• Proficiency with Microsoft Office and general computer literacy.
• Ability to handle confidential information with discretion.

Responsibilities

• Handling office tasks such as filing, generating reports, preparing presentations, and maintaining records
• Scheduling and coordinating meetings, appointments, and travel arrangements, ensuring no conflicts
• Answering phones, emails, and mail, directing inquiries to the appropriate personnel, and providing professional assistance to clients and staff
• Managing office supplies, coordinating orders, and overseeing facilities-related projects
• Supporting Human Resources functions, including new hire orientation, employee record keeping, and credentialing follow-ups
• Maintaining confidentiality and handling sensitive information with discretion

Skills

Organizational skills

Communication skills

Attention to detail

Office software proficiency

Problem-solving

Interpersonal skills

Tools

Microsoft Office

Job description

Why work for my client?

• Stable, reputable financial services firm that has been in business for years and continues to grow.
• A clean, modern office in a great location near restaurants and other amenities.
• An enjoyable, team-oriented work environment with a friendly and helpful staff.
• An outstanding company culture that is inclusive and diverse.
• In office Tuesday, Wednesday, Thursday from 9am-6pm

Responsibilities:

• Handling office tasks such as filing, generating reports, preparing presentations, and maintaining records
• Scheduling and coordinating meetings, appointments, and travel arrangements, ensuring no conflicts
• Answering phones, emails, and mail, directing inquiries to the appropriate personnel, and providing professional assistance to clients and staff
• Managing office supplies, coordinating orders, and overseeing facilities-related projects
• Supporting Human Resources functions, including new hire orientation, employee record keeping, and credentialing follow-ups
• Maintaining confidentiality and handling sensitive information with discretion

Skills and Competencies:

• Organizational and multitasking abilities to manage several projects simultaneously
• Communication skills, both verbal and written, for interacting with staff, clients, and management
• Attention to detail and accuracy in completing tasks
• Proficiency with office software (e.g., Microsoft Office, email systems) and general computer literacy
• Problem-solving and project management skills to handle unexpected challenges and coordinate office activities
• Professionalism and interpersonal skills to maintain a positive work environment and support team collaboration