Administrative Assistant

Highland Springs by Erickson Senior Living; Peabody (MA); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Medical, dental, vision coverage

401k with company match

Paid time off

Job summary

Brooksby Village by Erickson Senior Living seeks an Administrative & Engagement Support for its Senior Living community. The role serves as the first point of contact for residents, staff and guests and supports front office tasks, report generation, and community programming.

The ideal candidate has strong organization, communication, and customer service skills, proficient in Microsoft Office, and at least 3 years of administrative experience.

Qualifications

• Proficient in Microsoft Office Suite.
• Minimum of 3 years as a secretary or administrative assistant in a professional office setting.
• Strong organization and time-management skills.

Responsibilities

• Order and maintain supplies and code invoices for payment.
• Perform clerical and administrative tasks for day-to-day operations and programming.
• Assist with creating/updating documents and reports using Word, Excel and PowerPoint.
• Maintain confidentiality of resident and staff information.

Skills

Microsoft Office

Communication

Customer Service

Report generation

Tools

Microsoft Word

Excel

PowerPoint

Job description

Location: Brooksby Village by Erickson Senior Living

Administrative & Engagement Support – Senior Living

Our Resident Life Department offers a multitude of resources, services, and engagement events to our independent senior living residents and they're looking for a dedicated administrative professional to help support the team. This is a highly visible role with great opportunities for career advancement.

In this position, you will represent the department as the first point of contact for residents, staff, and guests; serve as a welcome home ambassador for incoming residents; provide front office support and general administrative tasks; generate reports; participate in planning community engagement events; and other duties as assigned.

To be successful in this role, will require strong organization, communication, and customer service skills. Must have excellent computer skills and an aptitude for managing and troubleshooting technology and systems.

Compensation: commensurate with experience from $20-$25 / hour

What we offer

• A culture of diversity, equity, and inclusion, which builds on our mission, vision and values
• Medical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine options
• Onsite medical centers, providing wellness visits and sick care for all team members over 18 years of age
• PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law.
• 401k for all team members 18 and over with a company 3% match
• Growth Opportunities – grow with the company as we open new communities and expand on our existing ones!
• Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones

How you will make an impact

• Order and maintain supplies, arrange for equipment maintenance for the department, and code invoices to be approved for payment
• Perform and manage clerical and administrative responsibilities for day-to-day operations and programming of the department
• Assist with creating and/or updating documents and reports using various software, including Microsoft Word, Excel and PowerPoint
• Maintain confidentiality of resident and staff information

What you will need

• Proficient in Microsoft Office Suite
• Minimum of 3 years as a secretary or administrative assistant in a professional office setting

Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.

Brooksby Village is a beautiful 90-acre continuing care retirement community located in Peabody, Massachusetts, just minutes from Boston. We’re part of a growing national network of communities managed by Erickson Senior Living, one of the country’s largest and most respected providers of senior living and health care. Brooksby Village helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work-life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.