Administrative Assistant

AVIAN; Patuxent Highland (MD); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Employee ownership

Comprehensive benefits package

Flexible leave benefits

Job summary

AVIAN is looking for a Senior Administrative Assistant in Patuxent Highland, Maryland. The role involves providing comprehensive administrative support to the Test Pilot School executive staff, handling office management tasks, and coordinating travel through the Defense Travel System (DTS).

Candidates should have 3 to 10 years of relevant experience, preferably in a government setting, and possess strong skills in Microsoft Office. A Department of Defense SECRET security clearance is also required.

Qualifications

• 3 to 10 years of administrative support experience in a government or DoD environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to obtain and maintain a Department of Defense SECRET security clearance.

Responsibilities

• Perform routine clerical and administrative functions in support of executive staff.
• Draft correspondence, reports, and other documentation as required.
• Coordinate calendars and schedule appointments for leadership.

Skills

Microsoft Office Suite proficiency

Organizational skills

Communication skills

Multitasking abilities

Tools

BASICS II

Defense Travel System (DTS)

Job description

AVIAN is seeking an Administrative Assistant (Senior) to provide administrative support to the Test Pilot School executive staff. Responsibilities include office management, clerical tasks, and maintaining personnel records. The Administrative Assistant may also be required to research and prepare briefing charts and presentation materials in addition to secretarial duties such as filing, taking phone calls, and scheduling appointments.

Responsibilities

• Perform routine clerical and administrative functions in support of executive staff.
• Draft correspondence, reports, and other documentation as required.
• Use the Defense Travel System (DTS) for executive staff and others, to include travel orders and vouchers.
• Coordinate calendars and schedule appointments for leadership.
• Organize and maintain paper and electronic filing systems.
• Answer and route incoming phone calls and inquiries appropriately.
• Use the BASICS II system to facilitate visit requests to and from the base.
• Maintain and update personnel security files in accordance with program requirements.
• Assist with research and preparation of briefing charts, reports, and presentation materials.
• Provide administrative support to senior personnel and perform functional duties under the guidance of more senior staff.
• Support high-visibility or mission‑critical program activities as needed.
• Assist with office coordination and event support when required.
• Serve as the command's first draft for purchase order requests.

Required Experience

• 3 to 10 years of administrative support experience, preferably in a government or DoD environment.

Desired Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with BASICS II (Base Access Security Information Control System).
• Familiarity and use of the DTS for travel.
• Experience supporting event coordination and office functions.
• Strong organizational, communication, and multitasking skills.

Additional Requirements

• Must be able to obtain and maintain a Department of Defense SECRET security clearance.
• Due to the sensitivity of customer‑related requirements, U.S. Citizenship is required.
• Salary is commensurate with experience: $70,000‑$75,000 (the offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity).

Benefits

• Employee Ownership: We’re not just building a company — we’re building a legacy. As an employee‑owner, you’ll share in our success and have a direct stake in our future.
• Real Growth: We’re expanding, evolving, and exploring new ways to serve. Your contributions will shape our direction and help us grow stronger.
• Purpose‑Driven Work: Every improvement you help make is one that adds value — not just for us, but for the people and missions we support.
• Culture of Collaboration: We’re big enough to take on meaningful challenges, but small enough that everyone still knows your name.
• Comprehensive Benefits Package: Designed to support your health, financial security, and overall well‑being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans.
• Flexible Leave Benefits: We prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.

Equal Opportunity Statement

AVIAN is a service‑based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.