Administrative Assistant

AVIAN, Inc.; Maryland; On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Employee Ownership

Flexible Leave Benefits

Comprehensive Benefits Package

Job summary

AVIAN, Inc. is seeking an Administrative Assistant (Senior) to provide comprehensive administrative support to the Test Pilot School executive staff. This role includes managing clerical tasks, coordinating schedules, and assisting with office management functions.

Candidates must have 3 to 10 years of experience, U.S. Citizenship, and the ability to obtain a DoD SECRET security clearance. The position comes with a competitive salary of $70,000–$75,000 and a comprehensive benefits package.

Qualifications

• 3 to 10 years of administrative support experience, preferably in a government or DoD environment.
• Must be able to obtain and maintain a Department of Defense SECRET security clearance.
• U.S. Citizenship is required due to sensitivity of customer-related requirements.

Responsibilities

• Manage clerical tasks and maintain personnel records.
• Coordinate schedules and assist with office management.
• Draft correspondence and reports as needed.

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Communication skills

Multitasking skills

Tools

BASICS II

DTS

Job description

Overview

AVIAN is seeking an Administrative Assistant (Senior) to provide administrative support to the Test Pilot School executive staff with office management responsibilities including clerical and personnel records. The role may also require assistance on projects requiring research and preparation of briefing charts and other presentation materials in addition to secretarial duties such as filing, taking phone calls, and scheduling appointments.

Responsibilities

This role supports daily operations by managing clerical tasks, maintaining personnel records, coordinating schedules, and assisting with office management that support mission execution.

• Perform routine clerical and administrative functions in support of executive staff.
• Draft correspondence, reports, and other documentation as required.
• Process Defense Travel System (DTS) orders and vouchers for executive staff and others.
• Coordinate calendars and schedule appointments for leadership.
• Organize and maintain paper and electronic filing systems.
• Answer and route incoming phone calls and inquiries appropriately.
• Use the BASICS II system to facilitate visit requests to and from the base.
• Maintain and update personnel security files in accordance with program requirements.
• Assist with research and preparation of briefing charts, reports, and presentation materials.
• Provide administrative support to senior personnel and perform functional duties under the guidance of more senior staff.
• Support high‑visibility or mission‑critical program activities as needed.
• Assist with office coordination and event support when required.
• Serve as the command's first draft for purchase order requests.

Qualifications

• Required Experience: 3 to 10 years of administrative support experience, preferably in a government or DoD environment.
• Desired Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with BASICS II (Base Access Security Information Control System).
  • Familiarity and use of the DTS for travel.
  • Experience supporting event coordination and office functions.
  • Strong organizational, communication, and multitasking skills.
• Additional Requirements:
  • Must be able to obtain and maintain a Department of Defense SECRET security clearance.
  • Due to the sensitivity of customer‑related requirements, U.S. Citizenship is required.
  • Salary commensurate with experience: $70,000–$75,000.

Benefits

• Employee Ownership: share in the company’s success through an ownership program.
• Real Growth Opportunities: contribute to the company’s expansion and evolving mission.
• Purpose‑Driven Work: impact both the organization and the missions we support.
• Culture of Collaboration: work in a team environment that values trust and transparency.
• Comprehensive Benefits Package: medical, dental, vision, telemedicine, and TRICARE supplement for veterans.
• Flexible Leave Benefits: balanced, supportive environment with flexible paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.

Equal Opportunity Employment

AVIAN is an equal opportunity employer. Our policy is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation, or veteran's status.