Administrative Assistant

Learning Care; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

50% childcare discount

Immediate access to benefits

Flexible schedules (no nights or weeks

Paid time off

Tuition reimbursement

Job summary

Learning Care is seeking an Administrative Assistant to help run our child care center smoothly. You will handle bookkeeping, clerical tasks, family communication, and support teachers and children in the classroom.

We offer a 50% childcare discount, immediate benefits, flexible schedules with no nights or weekends, paid time off, and ongoing training including credential assistance through our Master Teacher Program.

Qualifications

• Must have basic bookkeeping knowledge and be comfortable with numbers.
• Experience handling family communications and clerical tasks is a plus.
• Familiarity with child care center operations is helpful.

Responsibilities

• Be Accountable! Ensure the school operates in accordance with company and state licensing standards.
• Be Responsible! Manage staff schedule and time off requests; monitor attendance and classroom ratios.
• Be Organized! Create and maintain all children and staff files.
• Be Diligent! Process monthly enrollments for billing and run reports.
• Be Positive! Promote the company's image and assist with tours for families.
• Be Team-oriented! Assist with hiring and onboarding of new staff.

Skills

Bookkeeping basics

Attendance tracking

Customer service

Education

High School Diploma or equivalent

CDA or Associate degree preferred

Tools

Accounting software

Records management

Job description

Join a strong community where all we do is care-for the children and families we serve every day, as well as for our dedicated team members. Our people are our best asset. We listen and we know what you're looking for:

• You want benefits. We support you with a minimum 50% childcare discount, immediate access to benefits, innovative health programs, 401(k) company match, and much more.
• You want balance. We offer flexible schedules that work for you, no nights or weekends, the ability to bring your children to work with you, and paid time off.
• You want opportunity. We invest in your future with ongoing training, tuition reimbursement, credential assistance, and our unique Master Teacher Program.
• You want recognition. We provide a positive, fun workplace where employees are appreciated.

The Administrative Assistant is responsible for a wide range of tasks that are essential to the smooth running of the Child Care Center. Administrative Assistants perform various routines including bookkeeping, clerical work, family communication, staff training and opening and closing the school. They will split time between administrative duties and assisting teachers and children in the classrooms.

Job Responsibilities

• Be Accountable! Ensure the school operates in accordance with company and state licensing standards.
• Be Responsible! Manage staff schedule and time off requests. Check child attendance and classroom ratios. Stay up to date on company offerings and ensure the school operates with the most up to date curriculum/program expectations.
• Be Organized! Create and maintain all children and staff files.
• Be Diligent! Receive, process, and follow up on monthly enrollments for billing. Run reports and maintain staff and children files.
• Be Positive! Promote the positive image of the company and play a key role in making the company a provider of choice for the communities we serve. Greet new and existing families, prepare welcome packets, and assist with tours.
• Be Team-oriented! Assist with the hiring process for new staff, including applicant follow-up, preparing materials for incoming staff and welcoming and mentoring new hires.

Job Requirements

• Must be at least 21 years of age
• High School Diploma or equivalent, CDA or Associate degree preferred
• Must have at least 1 year of experience working in a licensed childcare facility.
• Must meet state requirements for education and our center/school requirements.
• Knowledge of bookkeeping, accounting procedures and the preparation and maintenance of records is a plus.

Learning Care is an equal opportunity employer and will not discriminate against an employee or applicant based on race, color, religion, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status or any other protected status under federal, state, or local law.