Administrative Assistant

Kelly Services; Parsippany-Troy Hills (NJ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health and life insurance

401(k) with company match

Paid time off and holidays

Professional development

Job summary

Kelly Services is seeking a Tax Administrative Coordinator for a direct-hire, full-time, on-site role in Parsippany, NJ. The position supports tax and accounting professionals by coordinating client communications, tax documentation, filing deadlines, billing activities, and administrative workflows.

This opportunity suits an organized, detail-oriented professional with strong proofreading and communication skills, capable of handling multiple priorities in a CPA firm environment while

Qualifications

• Experience in an administrative, accounting, client service, or professional services role preferred.
• Excellent organizational skills and strong attention to detail.
• Strong proofreading skills, including the ability to identify spelling, formatting, and numerical errors.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Comfortable working with technology, electronic document portals, and multiple software platforms.
• Professional demeanor with a strong commitment to client service and confidentiality.
• Experience in a CPA firm or public accounting environment is a plus.

Responsibilities

• Coordinate client communications, document requests, engagement updates, and follow-up.
• Support tax preparation operations, including document collection, electronic filing, tax notices, and deadline tracking.
• Prepare, proofread, assemble, and distribute tax returns, financial statements, and client documents.
• Maintain accurate, confidential electronic files and client records.
• Assist with accounts receivable, including invoice processing, payment tracking, and follow-up on outstanding balances.
• Coordinate client onboarding, meetings, proposals, engagement letters, and workflow setup.
• Monitor deadlines and competing priorities to help ensure timely completion of client engagements.
• Provide administrative support to tax, audit, and accounting professionals.
• Identify opportunities to improve administrative processes and workflow efficiency.

Skills

Administrative skills

Accounting basics

Client service

Organization

Attention to detail

Proofreading

Communication

Multitasking

Tools

Electronic document portals

Accounting software

Job description

Tax Administrative Coordinator

Direct Hire | Full-Time | On-Site

Location: Parsippany, NJ

Salary: $50,000–$55,000 annually

Kelly Services is seeking a highly organized and detail-oriented Tax Administrative Coordinator for a direct-hire opportunity with a growing CPA firm in Parsippany, NJ. This role supports tax and accounting professionals by coordinating client communications, tax documentation, filing deadlines, billing activities, and administrative workflows.

This is an excellent opportunity for someone who enjoys organization, client service, and working in a professional accounting environment with opportunities to learn and grow.

Responsibilities

• Coordinate client communications, document requests, engagement updates, and follow-up.

• Support tax preparation operations, including document collection, electronic filing, tax notices, and deadline tracking.

• Prepare, proofread, assemble, and distribute tax returns, financial statements, and client documents.

• Maintain accurate, confidential electronic files and client records.

• Assist with accounts receivable, including invoice processing, payment tracking, and follow-up on outstanding balances.

• Coordinate client onboarding, meetings, proposals, engagement letters, and workflow setup.

• Monitor deadlines and competing priorities to help ensure timely completion of client engagements.

• Provide administrative support to tax, audit, and accounting professionals.

• Identify opportunities to improve administrative processes and workflow efficiency.

Qualifications

• Experience in an administrative, accounting, client service, or professional services role preferred.

• Excellent organizational skills and strong attention to detail.

• Strong proofreading skills, including the ability to identify spelling, formatting, and numerical errors.

• Effective written and verbal communication skills.

• Ability to manage multiple priorities in a deadline-driven environment.

• Comfortable working with technology, electronic document portals, and multiple software platforms.

• Professional demeanor with a strong commitment to client service and confidentiality.

• Experience in a CPA firm or public accounting environment is a plus.

Compensation & Benefits

• Salary of $50,000–$55,000, depending on experience.

• Employer-paid health and life insurance.

• 401(k) with a 4% company match.

• Paid time off and firm holidays.

• Professional development and continuing education support.

• Modern technology, collaborative work environment, and long‑term growth opportunities.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work‑related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short‑term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Kelly may use AI‑powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en).

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and affirmative action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.