Assistant, Administrative-I

Simon Property Group; Tampa (FL); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Simon Property Group is seeking a part-time administrative assistant to support mall management at International Plaza in Tampa, FL. Responsibilities include handling accounts payable/receivable, budgeting, lease coordination, rent processing, and general office duties.

The ideal candidate will have a high school diploma, 2–4 years of admin experience, and strong skills in Microsoft Office, communication, and multitasking in a fast-paced environment.

Qualifications

• High school diploma or equivalent; some college preferred.
• 2–4 years administrative office experience in a fast-paced environment.
• Strong organizational and customer service skills with attention to detail.
• Proficiency in Microsoft Office, with experience in JD Edwards or OneWorld helpful.

Responsibilities

• Support mall management with daily office operations and correspondence.
• Assist accounts payable/receivable, procurement card, petty cash, and budgeting tasks.
• Coordinate leasing activity, rent processing, and tracking milestones in SLIM or One World as needed.
• Assist with event administration, collateral management, and vendor communications.
• Prepare reports and maintain company policy/human resources updates.

Skills

Organizational skills

Interpersonal skills

Verbal and written communication

Attention to detail

Multi-tasking

Prioritization

Education

High school diploma or equivalent

Some college or professional school preferred

Tools

Microsoft Office

JD Edwards

OneWorld

Web based input software

Job description

## Assistant, Administrative-IApply: Tampa, FL: Part time: Posted Yesterday: R14074**Job Location:**International Plaza**PRIMARY PURPOSE:**This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.**PRINCIPAL RESPONSIBILITIES:***The successful candidate’s responsibilities will include, but not be limited to:** Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds* Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance* Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent* Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed* Provide general administrative support and projects as directed**MINIMUM QUALIFICATIONS:*** High school diploma or equivalent. Some college or professional school preferred* 2-4 years administrative office experience in a fast paced environment* Knowledge of administrative and clerical procedures, customer service principles and practices* Aptitude for understanding financial reports and extracting information* Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software* Effective verbal and written communication* Strong organizational and interpersonal skills with attention to detail* Ability to prioritize, coordinate, multi-task and demonstrate initiative