Administrative Assistant

McCloskey Mechanical; North Carolina; On-site; USD 22,000 - 28,000; Full time

Job summary

McCloskeyMechanical Contractors, Inc. is seeking an Administrative Assistant for the HVAC Service Department in the United States. The role involves multi-tasking, supporting the Service Manager with data, Excel reports, and daily scheduling tasks.

You will work with Contractors, Project Managers, and Government Liaisons to ensure timely service delivery, write and proofread documents, and maintain workflow with a calm, proactive approach in a fast-paced setting.

Qualifications

• Experience with permits scheduling inspections is a plus.
• Government contracting fulfillment and bidding experience is a plus.
• Strong professional and interpersonal relationship skills.

Responsibilities

• Support the Service Manager with data compilation, reporting, and statistics.
• Maintain scheduling and dispatching of service technicians.
• Create work orders and use company software for dispatching and invoicing.
• Communicate with contractors, project managers, and government liaisons.
• Provide excellent customer service and resolve issues calmly and efficiently.
• Meet deadlines in a fast-paced environment while maintaining accuracy.

Skills

Multi-tasking

Detail-oriented

Data reporting

Team player

Problem solving

Customer service

Communication

Tools

Excel

Microsoft Office

Job description

Blackwood, United States | Posted on 05/12/2026

• Salary $16-$20 /hour (based on experience)
• City Blackwood
• State/Province New Jersey
• Country United States

Job Description

McCloskeyMechanical Contractors, Inc. is looking for an Administrative Assistant for theHVAC Service Department.

Thefollowing are requirements and daily tasks that will be performed by the rightcandidate:

• Must be able tomulti-task, with little direction, set priorities, and be detail-orientedand self-motivated.
  
• Support theService Manager with data compilation reporting, Excel spreadsheets andstatistical information.
  
• Have experiencewith Microsoft Office
  
• Maintainbusiness continuity and flow of scheduled work.
  
• Write, edit,and proofread correspondence and documents.
  
• Works as a teammember on projects, assignments, and tasks.
  
• Work withContractors and Project Managers.
  
• Work withGovernment Liaisons.
  
• Haveexceptional ability to problem solve and make decisions independently andprioritize work flow.
  
• Remain calm andcourteous when dealing with difficult situations involving customers andemployees, solving issues, concerns and difficult situations.
  

Requirements

• Applying for Permits and Scheduling Final Inspections; experience isa plus.
  
• Government Contract fulfillment and bidding process; experience is aplus.
  
• Demonstrate professional and interpersonal relationship skills.
  
• Report to National Service Operations Coordinator.
  
• Scheduling and Dispatching of Service Technicians using theFoundation data base.
  
• Creating work orders, and working with Company Software fordispatching, creating invoices, etc.
  
• Demonstrate strong customer service problem solving skills anddecision-making.
  
• Demonstrate skills showing initiative, personal responsibility, andaccountability.
  
• Strong working knowledge of managing two-way communications.
  
• Ability to handle multiple tasks simultaneously and maintaincomposure under pressure in a fast-paced environment while meetingdeadlines.
  
• Demonstrate speed and accuracy in the completion of tasks.
  
• Maintain a "can do" attitude.
  
• A team player who contributes and works with others to accomplishresults.