Administrative Assistant

Rapid Estate Liquidators and Auction Gallery; Orlando (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

A growing auction house in Orlando is seeking an administrative assistant to join their team. The ideal candidate should possess exceptional organizational skills and customer service experience. You will provide administrative support before, during, and after auctions, assist with auction preparation, and maintain accurate records. This role requires clear communication and the ability to multitask in a fast-paced environment. The position is office-based and part of a small, collaborative team.

Qualifications

• Exceptional organizational skills and follow-through in a fast-paced environment.
• Previous administrative, office, or customer service experience preferred.
• Ability to work independently once trained.

Responsibilities

• Provide day-to-day administrative support to the auction team.
• Assist with auction preparation including catalog organization and data entry.
• Coordinate paperwork related to consignments and client communications.
• Support invoice processing and light bookkeeping tasks.

Skills

Strong organizational skills

Attention to detail

Clear written and verbal communication

Ability to juggle multiple tasks

Reliable and punctual

Job description

Rapid Estate Liquidators & Auction Gallery is looking for an administrative assistant to join our team! Our ideal candidate has exceptional organizational skills and follow-through, can work independently, and has significant customer service experience. You will be working with the team to route incoming communications and acting as a liaison between RELAAG and our customers, clients, and vendors. We are a small team, so you will be asked to help with other aspects of the business like researching items in the auction, writing listings, and assisting with pickups.

Primary Responsibilities

• Provide day-to-day administrative support to the auction team before, during, and after sales
• Answer phones and emails, respond to basic client inquiries, and route more complex questions appropriately
• Assist with auction preparation including catalog organization, data entry, and document management
• Enter and maintain accurate records for consignors, bidders, invoices, and payments
• Coordinate paperwork related to consignments, condition reports, and post-sale follow-ups
• Support invoice processing, filing, and light bookkeeping tasks as needed
• Help keep the office organized and running smoothly during busy sale periods

Auction & Client Support

• Assist with bidder registration and customer service during previews and auction days
• Communicate clearly and professionally with consignors, buyers, shippers, and vendors
• Help prepare shipping lists and coordinate basic logistics with our shipping partners
• Track deadlines and follow up on outstanding paperwork or client responses

Skills & Qualifications

• Strong organizational skills and attention to detail
• Comfortable working with spreadsheets, email, and basic office software
• Clear written and verbal communication skills
• Ability to juggle multiple tasks and shifting priorities, especially around auction dates
• Reliable, punctual, and able to work independently once trained
• Previous administrative, office, or customer service experience preferred

Nice to Have (but Not Required)

• Experience working in an auction house, gallery, estate sale, or similar environment
• Familiarity with inventory systems, databases, or auction platforms
• Interest in antiques, art, collectibles, or the auction industry in general

Work Environment

• Fast-paced around auction cycles, quieter between sales
• Small team where flexibility and teamwork are important

In-office role