Auction Assistant (Bilingual)

RBEX INC DBA APPLE TOWING CO.; Houston (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

RBEX INC DBA APPLE TOWING CO. is seeking an Auction Assistant to support a nationwide network handling federally seized asset liquidations. You will post auctions, prepare assets, and ensure accurate sale content while assisting bidders and coordinating with vendors.

The role emphasizes compliance with policies and state/federal laws and requires strong organization and communication skills. The position involves close collaboration with the Director of Sales & Marketing and team members to

Qualifications

• Strong organizational and detail-oriented skills with a sense of urgency.
• Ability to multi-task in a high-volume, fast-paced environment.
• Ability to follow policy, procedures, and laws.
• Excellent verbal and written communication with the public.
• Proficient typing and computer skills; experience with Microsoft Office.

Responsibilities

• Manage incoming auction inventory and prepare assets for auctions.
• Upload inventory to online platforms and ensure accurate sale information.
• Provide customer support to bidders and coordinate with vendors.
• Handle closeout tasks including documents, payments, titles, and reports.

Skills

Highly organized

Attention to detail

Multitasking

Verbal and written communication

Typing

Microsoft Office suite

Bilingual

Tools

Auction Flex

TOPS

Photo editing software

Job description

SUMMARY:

Reporting to the Director of Sales & Marketing, the Auction Assistant supports a nationwide network of managers, employees, customers, and sub-contracted vendors through a variety of time-sensitive tasks to effectively liquidate federally seized assets for the U.S. government and ensure contract compliance. Must know, practice, and ensure that company policies and procedures and state or federal laws are followed.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Auction posting: the auction assistant will manage incoming auction inventory; digitally prepare and assign assets to upcoming auctions; ensure all photos are edited and all information pertaining to the sale is obtained, complete, and accurate; upload inventory to the website/ online auction platform; and manage assets throughout the duration of the sale. All tasks performed electronically.

Auction duration: Ensure customers and vendors receive prompt, efficient and courteous attention. Provide customer support and technical assistance to bidders. Prepare files and complete preliminary sale documents. Review auction listings for discrepancies or needed revisions. Prepare or assist with marketing material.

Auction closeout: Email bid results and invoices, manage incoming payments, execute title work, submit and obtain electronic signatures, email inventory releases, mail out documents, generate and prepare closeout reporting, invoice and bill vendors, wire funds and submit proceeds checks.

QUALITIES:

• Highly organized and extremely detail oriented with a strong sense of urgency.
• The ability to multi-task and thrive in a high volume, fast-paced environment.
• Takes direction with the ability to revise and adapt to changes in policy, procedure, and law.
• Enjoys working with the public and has excellent verbal and written communication skills.
• Strong typing and computer skills with experience using Microsoft Office, including Word, Excel and Outlook; Auction Flex software (preferred, but not required); TOPS software (preferred, but not required), photo editing software.
• Honest, dependable, and eager to learn.
• Bilingual