Administrative Assistant

ServiceMaster Clean of Fraser Valley; Olyphant (Lackawanna County); On-site; USD 32,400 - 39,600; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job summary

A restoration services company in Lackawanna County is seeking a reliable Administrative Assistant to support office operations and enhance customer service. This full-time role involves answering calls, scheduling appointments, managing customer files, and assisting with office-related duties. Ideal candidates should have strong communication skills, proficiency in MS Office Suite, and a high school diploma, with additional administrative experience preferred. Competitive salary and benefits offered, including health insurance and paid time off.

Qualifications

• Previous administrative or office experience required.
• Strong professional phone etiquette and customer service skills.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Answer and direct incoming calls professionally.
• Schedule and confirm appointments and dispatch technicians.
• Prepare and maintain customer files, including billing and estimates.

Skills

Customer service skills

Organizational skills

Communication skills

Attention to detail

Proficiency with MS Office Suite

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

MS Office Suite

Google Workspace

Xactimate

Job description

Future Opening: Administrative Assistant

• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Location: Olyphant, PA

Reports to: President

Position Overview

Restoration 1 of Mt Pocono is seeking a reliable and detail-oriented Administrative Assistant to provide administrative and customer service support to our restoration team. This role is critical in ensuring smooth office operations, accurate documentation, and excellent communication between customers, technicians, and management.

Key Responsibilities

• Customer Service & Communication
  • Answer and direct incoming calls, emails, and online inquiries in a professional manner.
  • Greet walk-in customers and ensure they are assisted promptly.
  • Communicate with customers regarding scheduling, project updates, and billing questions.
  • Coordinate with insurance adjusters and property managers when required.
• Scheduling & Job Coordination
  • Schedule and confirm appointments for inspections, mitigation, and repairs.
  • Dispatch technicians to job sites and adjust schedules as needed.
  • Track project progress and provide updates to project managers and customers.
  • Maintain an organized calendar of jobs, follow-ups, and deadlines.
• Administrative & Office Support
  • Prepare, organize, and maintain customer files (digital and paper).
  • Assist with estimates, invoices, and billing, including entering data into Xactimate or other platforms.
  • Order and manage office and field supplies, ensuring technicians have needed materials.
  • Assist with compliance paperwork and certifications (e.g., IICRC records, insurance documents).
  • Handle confidential information with discretion.
• Team Support
  • Support hiring and onboarding processes by scheduling interviews and preparing new-hire paperwork.
  • Assist management with reporting, payroll preparation, and record-keeping.
  • Provide general support to technicians and project managers to keep jobs running smoothly.

Qualifications

• High school diploma or equivalent; associate’s degree or higher preferred.
• Previous administrative or office experience required (experience in restoration, construction, or related field a plus).
• Proficiency with MS Office Suite and/or Google Workspace; experience with Xactimate a strong advantage.
• Excellent communication and organizational skills.
• Ability to multitask in a fast-paced environment.
• Strong customer service skills and professional phone etiquette.
• High attention to detail and accuracy in data entry and scheduling.

Working Conditions

• Full-time position, Monday–Friday (with occasional after-hours support if jobs require).
• Office-based, with regular communication to field staff and customers.
• Fast-paced environment with shifting priorities based on emergency restoration needs.

Salary & Benefits

• Competitive hourly wage or salary based on experience.
• Health benefits package (medical, dental, vision) available soon.
• Paid time off, holidays, and potential performance bonuses.
• Opportunities for career growth in the restoration industry.
• Compensation: $36,000.00 per year

Restoration Support to Help You Get Your Normal Back

At Restoration 1, we help people get their property and life back to normal when they're dealing with water, mold, or fire damage. We understand that our customers are going through a taxing and emotionally trying time. This is why our restoration specialists strive to be attentive, offer upfront communication, and valuable services to our customers.

Most people struggle to clean up the mess after a disaster such as a flood or fire. We've created a straightforward process to guide our customers through their property restoration. With one phone call, your life can get back to normal.

What We Do

Our reputation for fast response, exceptional quality, and commitment has contributed to our growth as a company throughout the United States. Our restoration specialists understand that a disaster and the need for property restoration services can come without warning, and that is why we are always at hand to assist you 24/7! Restoration 1 aims to go the extra mile for our customers and make sure their property is back the way they remember it.

Why Should You Join Us?

Flexible Schedules

My managers and co-workers were always uplifting and always encouraged me to learn new things and become proficient at my work. They challenged me to think outside the box and never give up.