Administrative Assistant

Cape Fox Corporation; Oklahoma City (OK); On-site; USD 38,000 - 52,000; Full time

Job summary

Cape Fox subsidiary Kwaan Tech seeks a highly organized Administrative Assistant to support the E-3 CWD program at Tinker AFB, OK. You will handle student administration, HR, security, SARM, and office operations in a dynamic, mission-critical environment.

Responsibilities include HR actions, roster management, security coordination, access documentation, facilities coordination, and scheduling. Contingent upon award, excellent communication and compliance are essential.

Qualifications

• Experience supporting administrative, personnel, security, student, or office-management functions in a structured operational environment.
• Proficiency with Microsoft Office applications and the ability to maintain accurate personnel, security, training, and administrative records.
• Ability to coordinate multiple priorities, protect sensitive information, and communicate effectively with Government and contractor personnel.
• Must be a U.S. citizen or immigrant who qualifies for, or previously held, a U.S. security clearance.
• Must be able to read, write, speak, and understand English.
• Must present a neat, professional appearance and comply with contractor identification requirements.
• Must identify as a contractor employee in telephone conversations and written correspondence.
• Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986

Responsibilities

• Support the 552 Training Support Squadron (TRSS) and contractor team in student administration, security, human resources, Squadron Aviation Resource Management (SARM), and office management
• Serves as HR expert processing personnel actions (new hires, updates, disciplinary actions, dismissals); screens applications and arranges interviews; forwards to Air Combat Command (ACC) for hiring adjudication
• Develop and maintain employee rosters for Headquarters (HQ) ACC, the 552 TRSS, and Detachment 6
• Serve as the on-site security specialist and liaison; coordinate security requests, track clearance and investigation status, maintain records, and conduct required security and escort training
• Initiate documentation for Common Access Cards, Restricted Area Badges, and special-access requests
• Coordinate facility, telephone, and Local Area Network (LAN) work orders and maintain equipment inventory and office supplies
• Manage academic-phase student administration, including student databases and class schedules
• Serve as the SARM representative and track contractor flying and ground-training requirements, including Crew Resource Management (CRM), aircrew currency, and Aircrew Flight Equipment training

Skills

Microsoft Office

English proficiency

Security clearance eligibility

Job description

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Administrative Assistant

Job Description

Cape Fox subsidiary, Kwaan Tech, is seeking a highly organized and motivated Administrative Assistant to join our team in support of the E-3 Contract Aircrew Training and Courseware Development (CWD) program at Tinker Air Force Base, Oklahoma. This role requires supporting student administration, human resources, security, squadron aviation resource management, and office operations. This position is contingent upon award.

Core Duties

• Support the 552 Training Support Squadron (TRSS) and contractor team in student administration, security, human resources, Squadron Aviation Resource Management (SARM), and office management
• Serves as HR expert processing personnel actions (new hires, updates, disciplinary actions, dismissals); screens applications and arranges interviews; forwards to Air Combat Command (ACC) for hiring adjudication
• Develop and maintain employee rosters for Headquarters (HQ) ACC, the 552 TRSS, and Detachment 6
• Serve as the on-site security specialist and liaison; coordinate security requests, track clearance and investigation status, maintain records, and conduct required security and escort training
• Initiate documentation for Common Access Cards, Restricted Area Badges, and special-access requests
• Coordinate facility, telephone, and Local Area Network (LAN) work orders and maintain equipment inventory and office supplies
• Manage academic-phase student administration, including student databases and class schedules
• Serve as the SARM representative and track contractor flying and ground-training requirements, including Crew Resource Management (CRM), aircrew currency, and Aircrew Flight Equipment training

Travel Requirements

0 - 10%

Job Requirements

Requirements

• Experience supporting administrative, personnel, security, student, or office-management functions in a structured operational environment
• Proficiency with Microsoft Office applications and the ability to maintain accurate personnel, security, training, and administrative records
• Ability to coordinate multiple priorities, protect sensitive information, and communicate effectively with Government and contractor personnel
• Must be a U.S. citizen or immigrant alien who qualifies for, or previously held, a U.S. security clearance
• Must be able to read, write, speak, and understand English
• Must present a neat, professional appearance and comply with contractor identification requirements
• Must identify as a contractor employee in telephone conversations and written correspondence
• Must have authorization to work in the United States as defined by the Immigration Reform Act of 1986

Cape Fox Corporation, its subsidiaries, and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation, or any other characteristic protected by federal, state, or local law. Cape Fox Corporation, its subsidiaries, and affiliates offer preference to Cape Fox Corporation Shareholders, descendants, and other Native Americans pursuant to Public Law 100-241.

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