Administrative Assistant

Cape Fox Shared Services; Oklahoma City (OK); On-site; USD 32,000 - 52,000; Full time

Job summary

Kwaan Tech seeks an Administrative Assistant to support the E-3 Contract Aircrew Training and Courseware Development program at Tinker Air Force Base, OK. The role entails student administration, HR processing, security coordination, SARM liaison, and general office operations.

Responsibilities include managing personnel actions, employee rosters, security requests, and coordination of facility and LAN work orders while maintaining schedules and databases for academic phases and contractor

Qualifications

• Experience handling personnel actions and HR processes.
• Knowledge of security procedures, clearances, and access control.
• Experience with student administration and classroom scheduling.

Responsibilities

• Support HR actions: new hires, updates, disciplinary actions, dismissals; screen applications and coordinate interviews.
• Maintain rosters for HQ ACC, 552 TRSS, and Detachment 6.
• Serve as on-site security specialist; coordinate requests and training; track clearances.
• Initiate documentation for CACs, badges, and special access requests.
• Coordinate facility, phone, and LAN work orders; manage inventory and supplies.
• Manage academic-phase student administration and class schedules.
• Track contractor flying and CRM, aircrew currency, training requirements.

Skills

HR administration

Security liaison

Office operations

Attention to detail

Communication skills

Job description

Cape Fox subsidiary, Kwaan Tech, is seeking a highly organized and motivated Administrative Assistant to join our team in support of the E-3 Contract Aircrew Training and Courseware Development (CWD) program at Tinker Air Force Base, Oklahoma. This role requires supporting student administration, human resources, security, squadron aviation resource management, and office operations. This position is contingent upon award. Incumbents are encouraged to apply!

Core Duties:

• Support the 552 Training Support Squadron (TRSS) and contractor team in student administration, security, human resources, Squadron Aviation Resource Management (SARM), and office management
• Serves as HR expert processing personnel actions (new hires, updates, disciplinary actions, dismissals); screens applications and arranges interviews; forwards to Air Combat Command (ACC) for hiring adjudication
• Develop and maintain employee rosters for Headquarters (HQ) ACC, the 552 TRSS, and Detachment 6
• Serve as the on-site security specialist and liaison; coordinate security requests, track clearance and investigation status, maintain records, and conduct required security and escort training
• Initiate documentation for Common Access Cards, Restricted Area Badges, and special-access requests
• Coordinate facility, telephone, and Local Area Network (LAN) work orders and maintain equipment inventory and office supplies
• Manage academic-phase student administration, including student databases and class schedules
• Serve as the SARM representative and track contractor flying and ground-training requirements, including Crew Resource Management (CRM), aircrew currency, and Aircrew Flight Equipment training