Administrative Assistant

Njaseps; Northern (KY); Hybrid; USD 46,384,000 - 47,637,000; Full time

Benefits offered by this job

Low-cost health benefits

Generous paid time off

Supportive team environment

Opportunities for professional growth

Job summary

LADACIN Network’s Schroth School in Ocean Township, NJ is seeking an Administrative Assistant to support daily school operations with clerical and organizational duties. The role requires maintaining records, attendance data, and office functions while upholding confidentiality and professionalism.

The position offers full-time hours (35 per week) with benefits, opportunities for growth, and a collaborative work environment. Hourly rate ranges from $18.50 to $19.00.

Qualifications

• High school diploma or equivalent required.
• Experience with administrative/clerical support preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and general computer applications.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team.
• Professional demeanor and strong customer service skills.

Responsibilities

• Prepare, coordinate, and maintain correspondence, reports, records, and other school documentation.
• Maintain student, staff, and program files in accordance with agency procedures and regulatory requirements.
• Track attendance, staff time records, and other required program data.
• Prepare reports, requisitions, and supporting documentation as directed.
• Assist with maintaining databases and electronic record systems.
• Order and maintain office supplies and coordinate equipment repairs as needed.
• Record and relay telephone messages in a timely and professional manner.
• Maintain a professional and welcoming office environment for staff, families, students, and visitors.
• Provide administrative support to school leadership and program staff.
• Assist with special projects and additional duties as assigned.
• Attend meetings and trainings as required.
• Maintain confidentiality of student and employee information.
• Comply with all agency policies, procedures, and ethical standards.

Skills

Organizational skills

Time management

Written/verbal communication

Microsoft Office

Multitasking

Team collaboration

Customer service

Education

High school diploma or equivalent

Associate's degree or college coursework

Tools

Microsoft Office

Job description

LADACIN Network - Schroth School - Ocean Township, NJ

Administrative Assistant – Schroth School

Full-Time, 35-Hour/Week Position

About LADACIN Network

LADACIN Network (Lifetime Assistance for Developmental and Challenging Individual Needs) is a nonprofit agency that has been serving individuals with developmental and physical disabilities for more than 75 years. Our mission is to provide a continuum of care including educational, therapeutic, social, residential, and support services to infants, children, and adults with complex disabilities or delays.

At LADACIN, we are committed to enhancing the quality of life for those we serve and their families through compassionate care and professional excellence.

Position Summary

LADACIN Network is seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of the Schroth School in Ocean Township, NJ.

The Administrative Assistant plays an important role in supporting school operations through administrative, clerical, and organizational support. This position assists with correspondence, reports, attendance tracking, staff timekeeping, purchasing, record maintenance, and general office operations while maintaining professionalism and confidentiality.

Key Responsibilities

• Prepare, coordinate, and maintain correspondence, reports, records, and other school documentation.
• Maintain student, staff, and program files in accordance with agency procedures and regulatory requirements.
• Track attendance, staff time records, and other required program data.
• Prepare reports, requisitions, and supporting documentation as directed.
• Assist with maintaining databases and electronic record systems.
• Order and maintain office supplies and coordinate equipment repairs as needed.
• Record and relay telephone messages in a timely and professional manner.
• Maintain a professional and welcoming office environment for staff, families, students, and visitors.
• Provide administrative support to school leadership and program staff.
• Assist with special projects and additional duties as assigned.
• Attend meetings and trainings as required.
• Maintain confidentiality of student and employee information.
• Comply with all agency policies, procedures, and ethical standards.

Required Qualifications

• High school diploma or equivalent required.
• Previous administrative, clerical, or office support experience preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office programs and general computer applications.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively as part of a team.
• Professional demeanor and strong customer service skills.

Preferred Qualifications

• Associate's degree or college coursework preferred.
• Experience working in an educational, healthcare, nonprofit, or human services setting preferred.
• Familiarity with student records, attendance tracking, or educational office procedures preferred.

What We Offer

• Low-cost health benefits
• Generous paid time off
• Supportive team environment
• Opportunities for professional growth

Location:Schroth School - Ocean Township, NJ

Hourly Rate: $18.50/hour - $19/hour

Equal Opportunity Employer

LADACIN Network is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by applicable law.