Administrative Assistant

StartupNWA; Northern (KY); Hybrid; USD 35,000 - 48,000; Full time

Job summary

Thaden School in Bentonville, AR seeks an Administrative Assistant to welcome visitors, answer calls, and keep the front office running smoothly. You will help manage daily flows, communications, and basic safety protocols for the school community.

The role requires strong verbal and written communication, a warm demeanor, and the ability to work with staff, students, and families. Experience in a nonprofit or school setting is preferred, and Spanish language skills are a plus.

Qualifications

• Warm, engaging demeanor suitable for a busy school office.
• Ability to set clear boundaries with visitors, staff and students for safety.
• Experience in a nonprofit or school environment preferred.
• Strong oral and written communication, Spanish preferred.
• Proficient with Google Suite and quick to learn school software.
• Ability to collaborate with a diverse school community.
• Strong organizational skills and discretion with confidential information.
• Represent the school positively in all settings.

Responsibilities

• Maintain a welcoming front office and organized reception area.
• Answer phones, greet visitors, respond to information requests, and handle mailings.
• Maintain student attendance records.
• Provide administrative support for meetings and events.
• Arrange substitute coverage for approved teacher absences.
• Sort mail and manage office supply inventory.
• Support daily administrative tasks for the school community.
• Support safety drills and emergencies with accurate rosters.
• Perform other duties as directed by leadership.

Job description

Job DetailsJob Location: Bentonville - Bentonville, AR 72712Thaden School now seeks an Administrative Assistant to serve as a welcoming face that helps oversee the daily flows, communication, and safety protocols of our school community.

Role and Responsibilities

• Organize and maintain a welcoming front office.
• Interact with our community by answering phones, greeting visitors, responding to information requests, and creating routine correspondence and mailings.
• Maintain student attendance records.
• Provide administrative support for meetings and events.
• Assist with securing substitute coverage for approved teacher absences.
• Sort and distribute incoming mail and manage office supply inventory.
• Provide day-to-day administrative assistance for the professional community as needed.
• Partner with safety and security during drills and emergencies, ensuring quick communication, accurate student rosters, and strict adherence to school lockdown or evacuation plans.
• Perform other duties in support of the School mission as determined by the Operations Manager, Division Heads, or Head of School

Skills, Qualifications and Attributes

• Unflappable, warm demeanor, and ability to thrive in a busy school office.
• Ability to maintain clear boundaries with visitors, staff, and students to ensure a safe and professional school environment.
• Relevant experience in a non-profit or school environment is preferred.
• Strong oral, written, and phone communication skills; Spanish language skills preferred.
• Proficiency in Google Suite applications; ability to quickly learn other school-related software.
• Ability to communicate effectively and work collaboratively with a diverse group of students, parents, staff, faculty, and other constituents.
• Capacity to juggle mundane and complex tasks, to prioritize, and to work in a self-directed manner.
• Excellent judgment and discretion in handling confidential information.
• Ability to positively represent the school in all settings and circumstances.

Physical Requirements

• Job frequently requires standing, walking, and handling objects with hands.
• Job occasionally requires reaching, climbing, stooping, kneeling, pushing, pulling, and lifting up to 25 pounds.
• Some work performed outside is exposed to changing weather conditions.