Administrative Assistant

Miners Underground; Northern (KY); Hybrid; USD 32,000 - 45,000; Full time

Benefits offered by this job

401K

Paid Time Off & Paid Holidays

Skills Training Career Advancement

Job summary

Miners Underground Administrative Assistant is an on-site role supporting the Office Manager and maintaining daily office operations. You will handle bills, HR tasks, mail, and basic office software with a professional, welcoming attitude that reflects our values.

The ideal candidate is highly organized, dependable, and can work independently while communicating effectively with staff, vendors, and visitors. This role offers growth in a small-team environment with benefits.

Qualifications

• Positive, upbeat presence that creates a welcoming office.
• Dependable and trustworthy with solid reliability.
• Highly organized with attention to detail and deadlines.
• Capable of working independently and following established procedures.
• Professional when interacting with staff, vendors, and visitors.
• Comfortable using basic office software and email.

Responsibilities

• Assist with receiving and paying vendor bills.
• HR tasks: onboarding/offboarding, drug tests, documentation.
• Assist with payroll processes.
• Handle incoming/outgoing mail and checks.
• Support bill payments and invoicing workflow.
• Document new Work Orders and Locates.
• Scan and organize completed Work Orders for invoicing.
• Provide field support on payroll and related tasks.

Skills

Positive presence

Welcoming environment

Dependable

Highly organized

Detail oriented

Independent work

Follow procedures

Professional interactions

Computer literacy

Task prioritization

Confidentiality

Willing to learn

Tools

Office software

Email handling

Scanning

Printing

Job description

Miners Underground Administrative Assistant

JOB TITLE Administrative Assistant

REPORTS TO Office Manager

WHY DOES MINERS UNDERGROUND EXIST?

We exist to transform the lives of our team and the industry to glorify God.

WHAT DOES MINERS UNDERGROUND STAND FOR?

Ownership- Your Freedom is directly tied with your responsibility. We don't hire spectators. We hire team players. The freedom you experience is directly impacted by the level of responsibility you take. This means you own your actions. Every action is an opportunity to learn and grow, for your sake, the team's, and the company.

Integrity - We perform honest work, regardless of the circumstance. Our aim here is to consistently perform well in our work, and to provide exceptional value to the client at all times, recognizing this keeps the company going and able to bless our team members.

Accountability - Accountability is rewarding! Accountability is not punishment. It is being accountable for your results. We want to celebrate the wins and learn from the losses.

Service Mindset - We believe our strength is for service. At Miners Underground, we want to help you recognize that strength, build that skill, give you an opportunity to serve with that strength, and pass that on to the next guy. This is the definition of being successful, being able to serve others with your strengths!

Hone Your Craft - Constantly improving, honing, and perfecting your craft. We believe in constant improvement and the principle "The way we do it today may not be the exact same way we do it tomorrow." Always be committed to learning new ways and developing more effective solutions to attacking a problem.

Job description: The Office Administrative Assistant provides on-site administrative support for Miners Underground and works closely with the Office Manager. This position is designed to ensure that day-to-day tasks are handled efficiently. The Administrative Assistant works with the Office Manager helping maintain organization, communication, documentation, and smooth daily office operations.

WHAT DOES WINNING LOOK LIKE?

• - Miners Underground employees feel heard, valued, and supported from the office.
• - Employee benefits and pay are communicated and managed in a timely manner reflective of our values.
• - Assist with A/P and A/R in a timely and professional manner.
• - New employees feel valued, led, and in-the-loop during the onboarding phase.
• - Communication and interaction is reflective of our company values and mission.

Ideal Qualifications

• A positive, upbeat presence who brings energy and warmth to the office and helps create a welcoming, encouraging environment for employees, field crews, customers, and visitors.
• Someone who contributes to the Miners Underground culture by helping make the office a place where team members feel welcomed, supported, and appreciated.
• Dependable and trustworthy.
• Highly organized and detail-oriented.
• Comfortable working independently.
• Able to follow established procedures and instructions.
• Professional when interacting with employees, customers, vendors, and visitors.
• Comfortable with computers, email, scanning, printing, and basic office software.
• Able to prioritize tasks and communicate when assistance is needed.
• Respectful of confidential employee and company information.
• Willing to learn and take ownership of assigned responsibilities.

Responsibilities Include but not limited to,

1. To assist with receiving and paying bills to vendors.
2. HR- On/offboard, assist with and facilitate drug tests, facilitate documentation (CDL, med-card, training cert.)
3. Assist with Payroll
4. Incoming/outgoing mail and checks
5. Assist with Bill Pay
6. Assist with documentation of new Work Orders, Locates
7. Assist with documentation of completed Work Orders, scanning for Office Manager to complete Invoicing
8. Field support on payroll and misc. Tasks to support the field (mapping software tasks, crew support)
9. Maintain stocked and operational offices.
10. Organize company functions

Benefits:

• 401K
• Paid Time Off & Paid Holidays
• Skills Training Career Advancement