Administrative Assistant

Henry County Water Authority; Northern (KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Henry County Water Authority seeks an Administrative Assistant to support the CFO and multiple divisions, handling general office tasks, typing, proofreading, and distributing documents while maintaining precise records and reports.

The role requires 1–2 years of related experience and a high school diploma or GED, with strong attention to detail and organizational skills. Valid Georgia driver’s license is required; equal opportunity employer.

Qualifications

• High school diploma or GED with 1–2 years of related experience.
• Ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and organizational skills.

Responsibilities

• Performs general administrative duties including typing, proofreading, and distributing documents.
• Acts as liaison between CFO and managers to route correspondence and requests.
• Supports divisions with data entry, tracking, and reporting.
• Assists with procurement-related tasks and reimbursements, and tracks training registrations.

Skills

Administrative support

Data entry

Communication

Record keeping

Education

High school diploma or GED

Job description

Administrative Assistant, Financial and Customer Support Services

Summary:The individual in this position works under the general supervision of the CFO. Performs various specialized and responsible administrative support duties for each department within the Division; creates and maintains specialized records, reports, and files; interacts with department and Division staff and staff of other departments on technical matters; and performs related duties as assigned.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Performs general administrative and office duties, including typing, proofreading, and distributing memoranda, letters, and other documents and reports.
• Responsible for acting as a liaison in coordinating matters between the CFO and other managers or supervisors. Duties include appropriately identifying and routing incoming correspondence, reports, requests, and instructions.
• Supports all departments in the Division with data entry and tracking.
• Orders office supplies for departments within the Division.
• Responsible for assisting staff with approval requests and registration for training and conferences. Duties include verifying that appropriate documentation accompanies request forms, processing registration forms, assisting with lodging and processing methods of payment or reimbursements in a timely manner, and actively following up with staff/venues/vendors.
• Assists with the regular reconciliation of P-card and WEX (Fleet) purchase transactions, including evaluating for discrepancies and preparing monthly and annual reports.
• Posts solicitations to Bid Net and the Georgia Procurement Registry.
• Contacts vendors with award letters or thank you responses as directed.
• Sorts and distributes incoming Division mail to the appropriate department.
• Assists with tracking utility POs and reporting data as needed.
• Administers Finance’s petty cash reimbursement process, including adhering to the established reimbursement limit, appropriately documenting and coding entries, obtaining proper documentation for any reimbursements, and managing the cash drawer with strict attention to detail.
• Assists with maintaining supplies and credits for the Authority’s postage machine.
• Assists with Authority’s Charitable Assistance program, including employee contribution and Authority remittance tracking and reporting.
• Creates reports, spreadsheets, and other analytical documents in order to reconcile, display, and communicate various data.
• Conducts, compiles, and presents research as directed in support of Division initiatives.
• Participates in the Authority’s APC group.
• Coordinates and participates in special events for the Division and/or the departments therein as needed.

Education and/or Experience: High school diploma or general education degree (GED); and one to two years related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations: Valid Georgia Driver's License.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Henry County Water Authority is an Equal Opportunity Employer.