Administrative Assistant

The Salvation Army North & Central Illinois Division; Norfolk (NE); On-site; USD 36,000 - 41,000; Full time

Job summary

The Salvation Army in Norfolk/Columbus operations is seeking an Administrative/Business Clerk to support payroll, timekeeping, mail, and donor processing. This role emphasizes accurate data entry, filing, and confidential handling of information while coordinating with volunteers and staff.

Qualifications include 2 years of administrative experience or an associates/bachelor’s in management, strong Microsoft Office skills, and the ability to drive as an essential function.

Qualifications

• Ability to be flexible and able to work on multiple projects or tasks simultaneously
• Intermediate skills in Microsoft Word, Excel, PowerPoint and Access; ability to access payroll, timekeeping and personal data via a web-based system
• Administrative skills to include data entry, 10-key, attention to detail and filing
• Good communication skills both written and spoken, and ability to maintain effective working relationships
• Demonstrated ability to handle confidential matters

Responsibilities

• Regular attendance at work is an essential function of this position
• Driving is an essential function of this position
• Process timecards for employees of both the Norfolk and Columbus operations
• Process all incoming and outgoing mail, including postage and shipping
• Process petty cash purchases and reimbursements
• Process all volunteer paperwork and enter volunteers into the Volunteer Squared online program
• Process all volunteer timecards and entering them into the Volunteer Squared online program weekly
• Process all mail appeal working with our mail appeal company
• Process Sunday offerings and tithes; logging weekly totals for individuals
• Process donations and deposits for all operations
• Process thrift store deposits daily for Norfolk and Columbus operations
• Process invoices daily, including coding account numbers, to be sent to DHQ Accounting Center
• Process personnel and vehicle files as needed
• Assist in the Christmas Red Kettle Campaign by processing all kettle deposits, tracking kettle totals and bell ringer timecards
• Process donation acknowledgements
• Upkeep and organization of the approved filing system
• Answer phone calls in a timely manner
• Any other duties as assigned
• Supervise volunteers in areas of responsibility

Skills

Flexibility

Data entry

10-key

Communication skills

Confidentiality

Administrative skills

Multi-tasking

Education

Associates or Bachelor’s in management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Access

Job description

• Full-Time Monday- Friday 8:00 A.M.- 4:00 P.M., Pay Range starting at $17.50 Per Hour***
  

• Full-Time Monday- Friday 8:00 A.M.- 4:00 P.M., Pay Range starting at $17.50 Per Hour***
  

The Salvation Army Mission:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Summary/Primary Purpose:

To assist in the administrative and business duties of the Norfolk/ Columbus operations.

Essential Duties And Responsibilities

• Regular attendance at work is an essential function of this position.
• Driving is an essential function of this position.
• Process timecards for employees of both the Norfolk and Columbus operations.
• Process all incoming and outgoing mail. Including postage and special shipping
• Process all petty cash purchases and reimbursements.
• Process all volunteer paperwork and enter all volunteers into the Volunteer Squared online program.
• Process all volunteer timecards and entering them into the Volunteer Squared online program weekly.
• Process all mail appeal working in communications with our mail appeal company.
• Process Sunday offerings and tithes. Logging weekly tithes for individuals.
• Process donations and deposits for all operations.
• Process thrift store deposits daily for Norfolk and Columbus operations.
• Process invoices daily, including coding account numbers, to be sent to DHQ Accounting Center.
• Process personnel and vehicle files as needed.
• Assist in the Christmas Red Kettle Campaign by processing all kettle deposits, tracking kettle totals and tracking bell ringer timecards.
• Process donation acknowledgements.
• Upkeep and organization of the approved filing system.
• Answer phone calls in a timely manner.
• Any other duties as assigned.
  

Supervisory Responsibilities

Supervise volunteers in areas of responsibility.

Education and/or Experience:

2 years of experience in Administrative or Business Management OR Associates or Bachelor’s degree in management.

Qualifications:

The requirements listed below are representative of the minimal knowledge, skill, and/or ability required for this position.

• Ability to be flexible and able to work on multiple projects or tasks simultaneously
• Intermediate skills in Microsoft software to include Word, Excel, PowerPoint and Access. The ability to access payroll, timekeeping and personal data via a web-based system.
• Administrative skills to include utilization of standard office equipment, data entry, 10-key, attention to detail and filing.
• Good communication skills both written and spoken, and ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.

Other Qualifications:

Must pass all applicable background checks. Must possess a valid driver's license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business. Must successfully complete Safe from Harm training within 90 days of hire, as established by The Salvation Army.

Certificates, Licenses, Registrations:

None

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Limited amount of physical effort required associated with walking, standing, lifting and carrying objects (50 lbs.)

Working Conditions:

This job is performed at times in an office environment at normal room temperature. The noise level in this work environment is usually low. For other duties of this job, such as special events, the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment at these events is usually moderate to loud. At times the duties will involve working with individuals having infectious and/or communicable diseases.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.