Administrative Assistant

Acro Service Corp; Norfolk (VA); On-site; USD 38,000 - 56,000; Full time

Job summary

Acro Service Corp. seeks an experienced administrative professional to support finance, purchasing, and HR functions across a project team.

The role involves data gathering, verification, and generating reports using advanced Excel and related software. You will coordinate with multiple stakeholders to obtain approvals, maintain document control, and ensure compliance with internal governance and data privacy standards at Acro Service Corp.

Qualifications

• High school diploma or GED required.
• Associate's or bachelor's degree preferred in business/management.

Responsibilities

• Performs variety of activities in support of finance, purchasing, HR or project unit.
• Gathers, collects, records, tracks and verifies data from multiple sources.
• Uses software to compile reports, statistics, timelines, tables, graphs, and presentations.
• May design processes to enhance work flow and provide data to others on unit procedures.
• Coordinates with functional representatives to ensure proper signature authority and approvals.

Skills

Account Reconciliation

Microsoft Excel

Audit Documentation

Document Control

Coordination

Compliance

Security & Privacy

Education

High School Diploma or GED

Associate's or Bachelor's degree in Business Administration/Management

Tools

ORACLE

Job description

• Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit.
• Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data.
• Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
• May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures.

Skills Required

• Account Reconciliation: Proficiency in performing monthly account reconciliations and using templates for bank/cash recons
• Software Proficiency: Experience with advanced Microsoft Excel for maintaining amortization and sub-ledger tables
• Audit Support: Ability to maintain "audit requirement" documentation, such as origination data and open/close dates for financial items
• Document Control: Ability to manage and route documents for review and feedback (e.g., routing UCAs or contract modifications to Legal and Finance)
• Coordination: Experience coordinating with various functional representatives to ensure proper signature authority and approvals are obtained per the DOA 3.
• Compliance & Process Requirements To align with internal governance, ensure the posting mentions
• Security/Ethics: Familiarity with handling proprietary information and adhering to Systems' internal security and data privacy standards.
• Skills Preferred Experience with ORACLE

Experience Required

2-5 years of administrative experience.

Education Required

High School Diploma or GED

Education Preferred

Associate's or Bachelor's degree in Business Administration, Management, or a related field.