Administrative Assistant

Vulcan Materials Company; Norcross (GA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

Vulcan Materials Company in Norcross, GA is seeking an experienced administrative professional to support general office operations, record-keeping, calendar management, correspondence handling, and invoice processing.

The role emphasizes accuracy, organization, and reliable cross-department support in a fast-paced environment.

Qualifications

• Previous administration, secretarial, or office work experience is preferred.
• Must be able to use computers, cell phones, and other electronic devices.
• Thorough understanding of Microsoft Word and Excel.

Responsibilities

• Prepare correspondence, reports, manuals, and forms from directions or policy.
• Maintain supplies for department projects and arrange disposal of materials.
• Set up and file, update, purge, and archive data; maintain check-in/out for equipment.
• Maintain calendars, schedule meetings, and arrange travel if needed.
• Answer and direct mail, emails, and calls to department heads.
• Review invoices, code with cost codes, and coordinate payments.
• Time key for various departments in Central Services.
• Other duties as assigned.

Skills

Office administration

Typing

Microsoft Word

Microsoft Excel

Communication

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Job description

Build Your Career. Build America’s Future. Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

Job DescriptionBuild Your Career. Build America’s Future. Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

What You’ll Do

General Office Management.

Prepare correspondence, reports, manuals, and forms. Compose letters and memos from verbal direction or from knowledge of organization policy or procedures. Prepare technical reports and studies for the department. Maintain an appropriate level of supplies for department projects. Arrange for disposal of department materials for shredding.

Maintain Records and Documents.

Demonstrate knowledge of filing system through the ability to set up and appropriately file, update, purge, and archive data. Develop and maintain check-in/check-out procedures for equipment shared across the department. Maintain records of software used by staff. Maintain a comprehensive set of historical information for future projects or research.

Maintain Calendars and Schedule Meetings.

Ensure calendars are accurate, sending out reminders and communications for events. Make arrangements for meetings including meeting location, food arrangements, room setup, audio-visual aids, and printed materials. Make travel itineraries using authorized agency and provide travelers with complete travel information.

Handle, Respond, and Direct Correspondence.

Answer, screen, and direct phone calls, emails, and visitors as requested by each department head. Demonstrate familiarity with department needs and routine so that mail will be routed appropriately. Open and distribute confidential mail discreetly.

Invoice and Expense Processing.

Review invoices to confirm receipt of item or work performed and accuracy of cost. Code invoice with department cost code before submitting to the manager for approval. Coordinate payment process for department expenses. Verify charges shown on monthly cost statements. Maintain proper records of procurement card charges and assure proper procedures are followed.

Time Keying.

Responsible for keying time for various departments in Central Services.

Responsibilities

Additional Responsibilities.

Other duties as assigned.

Skills You’ll Need

Experience.

Previous administration, secretarial, or office work experience is preferred.

Technology Skills.

Must have the ability to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.

Interpersonal Skills.

Must have excellent communication skills and the ability to interact well with people in all levels of the organization.

Integrity.

Must act with unyielding integrity and honesty in business transactions, promote company policies, and hold self and other employees accountable.

Attention to Detail.

Must have a keen attention to detail, especially with typing and administrative tasks requiring a high degree of skill and accuracy. Must have excellent organizational skills.

What You’ll Like About Us

Great Company Culture.

Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.

Safe.

Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work.

What sets up apart is the work we do impacts daily lives – and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

Health Benefits.

• Medical, Dental, Vision programs, plus much more

Rest and Relaxation.

• Paid vacation, personal floating days, and paid holidays.

Prepare for the Future.

• 401(k) with company match and contribution.

Training and Development.

• We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

NOTICE TO TEMPORARY STAFFING AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS

Vulcan Materials Company has an internal recruiting department. Please review our policy as it relates to the use of temporary staffing agencies, placement services and professional recruiters.